Job Description

About us:

At Xenon7, we work with leading enterprises and innovative startups on exciting, cutting-edge projects that leverage the latest technologies across various domains of IT including Data, Web, Infrastructure, AI, and many others. Our expertise in IT solutions development and on-demand resources allows us to partner with clients on transformative initiatives, driving innovation and business growth. Whether it's empowering global organizations or collaborating with trailblazing startups, we are committed to delivering advanced, impactful solutions that meet today's most complex challenges.


: Operations Analyst


Experience Level: 2-4 years


Location: Remote


Employment Type: Full-Time


Role Overview


We are seeking a highly organized and proactive Operations Analyst to support our leadership team and operations functions. This role demands precision in managing internal projects, coordinating finance activities, overseeing timesheet processes, and supporting the CEO with calendar and workflow management. If you thrive on multitasking and driving operational efficiency in a remote setting, we'd love to meet you!

Requirements

Key Responsibilities

Timesheet & Resource Coordination

+ Oversee employee timesheet submissions and approvals + Flag inconsistencies and help teams stay compliant with billing cycles + Generate timesheet summary reports for leadership

Internal Project Management

+ Track milestones, dependencies, and deliverables for internal projects + Maintain status dashboards and circulate weekly progress reports + Facilitate stand-ups, retrospectives, and sprint planning meetings

Finance & Budget Coordination

+ Support monthly budget tracking and financial reconciliations + Collaborate with finance and operations teams on vendor payments and expense monitoring + Assist in preparing quarterly forecasts and spending reports CEO Schedule & Executive Ops Support + Manage CEO's calendar and optimize their meeting flow + Liaise with internal and external stakeholders to prioritize engagements + Support documentation, note-taking, and follow-ups from leadership meetings

Qualifications

+ 2-4 years in operations, admin, or project analyst roles (preferably in tech/startup environments) + Strong proficiency with tools like Excel/Google Sheets, Trello/Asana, Zoom, and calendaring systems + Working knowledge of budgeting basics and project lifecycle terms + Excellent communication, organization, and time-management skills + Experience working remotely and adapting across time zones

Preferred Skills

+ Familiarity with QuickBooks, Zoho Books, or similar finance tools + Prior exposure to executive support or C-suite coordination + Ability to synthesize multiple requests into clear priorities

Benefits

What We Offer

+ Flexible remote work culture + Direct exposure to leadership & high-impact decision-making * + Opportunities to contribute to operational strategy and scale