Job Description

Role Definition

O&M Coordinator - Supports overall backend operations, documentation, and coordination for multiple solar O&M sites.

Responsibility Deliverable

Contract & Documentation Management Client Coordination & Query Resolution Payment & Inter-Department Coordination Backend Operations & Reporting
Tasks & Activities

O&M Proposal and Contract Renewal : Draft and format new O&M proposals and renewal documents. - Track contract expiry dates and initiate renewals in advance.- Coordinate with business, legal, and finance teams for approvals.- Maintain signed agreements in both hard and soft copies. Documentation Management (Hard & Soft Copies) : - Create and maintain filing systems for all O&M documents.
- Scan, label, and upload documents to Asset Connect or shared drives.- Conduct monthly document audits to ensure completeness and accuracy.- Retrieve documents as and when required for audits or client reference

Coordination with Legal Department : Share draft agreements with Legal for review.
- Track agreement review and approval status.- Follow up for notarization or stamping where required.- Keep record of executed agreements and circulate final copies to relevant teams.- Coordinate with performance analysis and O&M site teams for input data.- Send reminders and follow-up emails for outstanding payments.- Coordinate with Finance/Accounts for receipt confirmation.- Coordinate with Project team for pending document collection.- Verify completeness of documents before O&M handover.

Client Query Resolution Support : - Collect client queries from emails or meetings. Payment Follow-up & Internal Coordination : - Prepare payment status tracker for all clients. HOTO Documentation Follow-up : Track HOTO status for new and ongoing projects. Client Meeting Coordination : Arrange monthly, quarterly, and yearly meetings with clients and ensure reporting readiness.- Prepare MOM (Minutes of Meeting) and circulate after meetings. Procurement, Admin & Travel Desk Coordination : Follow up for materials, logistics, and travel arrangements for O&M operations.
Measurement Metrics

100% renewal of contracts before expiry. All agreements uploaded to Asset Connect within 2 working days of execution. Payments followed up within 2 working days of due date. 100% MIS updates by defined timeline HOTO documentation completed before O&M handover.
Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?35,000.00 per month

Benefits:

Cell phone reimbursement Paid sick time Provident Fund
Ability to commute/relocate:

Prahlad Nagar, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

How many years of experience in solar project coordinator profile?? Have you experience of coordinator profile? Do you know about Account software?? If yes then gives the name??
Experience:

Tally: 1 year (Required)
Work Location: In person