Job Description

Role Definition



O&M Coordinator - Supports overall backend operations, documentation, and coordination for multiple solar O&M sites.



Responsibility Deliverable



Contract & Documentation Management Client Coordination & Query Resolution Payment & Inter-Department Coordination Backend Operations & Reporting Tasks & Activities



O&M Proposal and Contract Renewal : Draft and format new O&M proposals and renewal documents.

- Track contract expiry dates and initiate renewals in advance.


- Coordinate with business, legal, and finance teams for approvals .


- Maintain signed agreements in both hard and soft copies.
Documentation Management (Hard & Soft Copies ) : - Create and maintain filing systems for all O&M documents.

- Scan, label, and upload documents to Asset Connect or shared drives.


- Conduct monthly document audits to ensure completeness and accuracy.


- Retrieve documents as and when required for audits or client reference
Coordination with Legal Department : Share draft agreements with Legal for review.

- Track agreement review and approval status.


- Follow up for notarization or stamping where required .


- Keep record of executed agreements and circulate final copies to relevant teams.
Client Query Resolution Support : - Collect client queries from emails or meetings.

- Coordinate with performance analysis and O&M site teams for input data.
Payment Follow-up & Internal Coordination : - Prepare payment status tracker for all clients.

- Send reminders and follow-up emails for outstanding payments.


- Coordinate with Finance/Accounts for receipt confirmation.
HOTO Documentation Follow- up : Track HOTO status for new and ongoing projects.

- Coordinate with Project team for pending document collection.


- Verify completeness of documents before O&M handover.
Client Meeting Coordination : Arrange monthly, quarterly, and yearly meetings with clients and ensure reporting readiness. - Prepare MOM (Minutes of Meeting) and circulate after meetings.



Procurement, Admin & Travel Desk Coordination : Follow up for materials, logistics , and travel arrangements for O&M operations. Measurement Metrics



100% renewal of contracts before expiry. All agreements uploaded to Asset Connect within 2 working days of execution. Payments followed up within 2 working days of due date. 100% MIS updates by defined timeline HOTO documentation completed before O&M handover.

Skills: documentation

tally erp

coordinate meetings
* hoto documentationo&m praposal