Job Description

Officer - Program Logistics

ABOUT SNEHA A secular, Mumbai-based non-profit organisation, SNEHA believes that investing in women's health is essential
to building viable urban communities. SNEHA is 450+ person strong, innovative and progressive organization
that works on health and nutrition in urban slum pockets with women and their families. SNEHA follows the life-
cycle approach to health and nutrition, by intervening at critical junctures (adolescence, preconception,
conception, pregnancy, postnatal, infancy and toddlerhood, family planning) to ensure improved health and
nutritional outcomes for women and children living in some of Mumbai's most vulnerable and deprived slums
and in the Mumbai Metropolitan Region (MMR) as well.

SNEHA recognises that, in order to improve urban health standards, our initiatives must target both care seekers
and care providers. We work with communities residing in informal settlements to empower women and
communities to be catalysts of change in their own right and collaborate with existing public health systems and
health care providers to create sustainable improvements in urban health. We have currently 11 programs
running across SNEHA which are Maternal and Newborn Health (MNH), Child Health and Nutrition (CHN) -
Aahar, Empowerment, Health and Sexuality of Adolescents (EHSAS), Prevention of Violence against Women and
Children (PVWC) (e) SNEHA Centre, SNEHA Shakti, Healthy Cities Project (HCP), Samagra, Palliative Care,
Livelihood Generation, Central Operations, Research and IM.


ABOUT THE ROLE:
The Administration Officer is required to assist with general administration activities at Central
Operations as well as with the program teams in absence of assigned admin staff. He / She will be required
to manage general administration activities as well as take on the additional responsibility of assisting
With the purchase and inventory management systems.

JOB PURPOSE:
This role is required to assist with general administration activities at Central Operations as well as with the
program teams in absence of assigned admin staff. Will be required to manage general administration activities
as well as take on the additional responsibility of assisting with the purchase and inventory management
systems. KEY TASKS:
- To assist with Fixed Asset Management -physical verification of assets in locations under the program/s the
officer is handling

• To assist the purchase process - entry in purchase tracker, filing etc.

• Visit every office and its corresponding center's/sites at least 2-3 times a month to collate any requirements

vis-avid maintenance, repairs, electrical connections

• Assist with inventory management - physical inspection and count, data entry

• Any other task/activity assigned to fulfil Administration goals

• Supervision of housekeeping and pantry services

• Admin tasks such as repairs and maintenance, AMC of Pest Control / Aqua Guard, dispatch and courier,

attending phone calls, filing, physical inspection of purchases, managing printing and stationery requirements,
correspondence, etc.

• Logistics arrangements for meetings, events, visitors

• HR and finance functions pertaining to attendance and leave records, maintaining petty cash, billing and

payments

• Minor IT troubleshooting assistance

• Any other task/activity assigned to fulfil Administration goals
  

Management Responsibility:
- Report weekly to the Senior Admin Officer/Admin Coordinator

• Ensure documentation is complete on a monthly basis
  

Personal Attributes:
- Ability to Plan, negotiate and eye for detail

• Vendor Management, stakeholder management and team management
  

Desirable Skills for This Role:
- Multi-tasking and NGO Experience

• Oral and written command of English and Hindi.
• Sound values and work ethics

• Computer literate, preferred proficiency in Word, Excel

• Ability to communicate in English, Hindi and Marathi - oral and written

• Ability to take initiative and good grasping skills

• Willingness to travel within Bhiwandi & Mumbai

Job Location: Bhiwandi Qualification & Experience

• Any Graduation

• 1 to 5 years
  

Applications to be sent via email to sejal.kandalgaonkar@snehamumbai.org /damini.pandey@snehamumbai.org
with Subject line: "Officer - Program Logistics"