Job Description

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Officer - HR Operations

Corporate 1100-Corporate Office, Bangalore, Karnataka, India








Department
CORPORATE HR OPERATIONS
Job posted on
Jan 09, 2026
Employment type
Permanent

II.

ROLE PURPOSE & OBJECTIVE



Oversees the vendor management process on Bank's empanelment and ensure adherence.

Monitoring the process of payments of HR invoices and NOC'S Monitoring the expenses in various human resources GL and ensure coordination with Finance to identify and collect wrong entries if any

Assisting in budgeting exercise and closure of urgent requirements of audit/risk/compliance.

III.

SIZE OF THE ROLE



FINANCIAL SIZE

NON-FINANCIAL SIZE



OPEX Budgets resting with the role


Key Projects handled Key Policies drafted Key regulatory reports submitted

IV.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE

Business/ Financials

HR Vendor Empanelment - within 15 days post approval as per vendor onboarding SOP

Maintain and reconcile fortnightly consultant payouts through payment tracker

Monthly invoice processing before 30th of every month

Ensure the vendor payments, terms & conditions are validated against MSA and SOW before payout

Vendor renewal process initiation before 90 days before expiry.

Customer

Coordinate with vendor to complete the document requirements, provide / release he purchase order and collect Performa / GST/Tax invoice (As per agreement) wherever required within the stipulated timeline.

Ensure the payout confirmation is passed to vendor after payout with UTR and advance notification shared for termination/non-renewal with vendor/s.

Periodical Risk / self-assessment for vendors and the same to be submitted to Risk team

Internal Process

Ensure the necessary approvals are obtained as per the process

Validation of employee status for those vendors who are getting employee related payouts - manpower consultants

Ensure monthly provision data is collected and submitted within 27th of every month

Ensure to submit the agreements along with stamp paper to operations for storage-by 10th of every month.

Work closely on GL reviews on monthly basis and assist for rectifications in coordination with Finance.

Ensures 100% accuracy in agreement renewal process and onboarding process

Innovation & Learning

To adhere to the process of performance appraisal.

To be abreast with latest changes in policies, processes and systems.

V.

MINIMUM REQUIREMENTS OF KNOWLEDGE & SKILLS





Educational
Qualifications

Graduate/Master in Business Administrations - HR / Finance





Experience

1-3 years of experience





Certifications

NA





Functional Skills

Proficiency with MS Office Applications especially MS Excel/MS outlook

Knowledge on invoice processing / vendor management

Strong data management skills

Process documentation





Behavioral Skills

Communication and interpersonal skills

customer service skills

Attention to details Self-Driven & Result Oriented





Competencies

Execution

Planning and Organizing

Collaborating

VI.

KEY INTERACTIONS



INTERNAL

EXTERNAL



Human Resource Team

All Other stakeholders to complete the vendor management process


* Vendors