Job Description

Req ID:373506

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Job Title

Officer- Administration

Purpose of the Job

• Responsible for maintaining Financial and Contract scope for the Function

Network & Links

Facility suppliers, Leadership team, Finance, Landlord, Local Authority.

Mission

Objectives

• Delivers achieving the agreed QCD commitment.

Performance Measurement

• Understanding and adapting of ALSTOM rules and process
• Delivers on time with Quality as agreed.

• Proactive (SICOS) GRN's creation for Business in ARIBA/SAP within TAT
• Creating SICOS for urgent payments for Business
• Tool Management on CAPEX requirement initiation PR/GRN within TAT further Follow ups with Finance for WBS elements, collection & fillings documentation for various business units
• Creating GRN's in SAP GSI/ARIBA within TAT for Business
• PO follow ups with Sourcing Team for Business/Function
• Preparation of MIS reports, PPT like Actual Spend, PR/PO, Budget, etc.
• Central Admin dashboard - Updating, Monitoring, Maintaining of Actual spend/Budget
• Preparing & Monitoring ADMIN Budget
• Creating saving tracker against the PO's/Actual spend vs Budget
• Forecasting of the budgeting for the smooth functioning on yearly basis
• Coordination with FSSC team for urgent payments on time
• For timely payments follow up with the Unit/CC Approvers to avoid late payment charge
• DIP (Inspire) invoice clearance
• Compliance Documentation filling related to External Vendors
• Maintaining agreements & NO DUE Certificates of ADMIN
• Reconciliation of vendor invoices & checking duplication payment etc..

Job Specifications

• Previous experience on accounting and Finance
• Strong knowledge on Presentation and MS Excel.
• Knowledge of the principles of office management including organization, workflow, forms, supplies, equipment, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping, and duplicating.

Competency expected

• Approachable individual with a professional manner
• Methodical in approach to tasks
• Self-motivated
• An effective time manager with the ability to multi-task
• Strong business operational focus
• Strong in building relationships and able to communicate at all levels
• Team player, and able to work on own initiative

Qualification: B. Com Graduate

Years of Exp: 5- 8

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

Job Type:Experienced