Job Description

Purpose:

This role handles the day-to-day administrative and clerical work needed to keep the office running smoothly. It involves managing schedules, handling communication, maintaining records, and supporting various departments with basic office tasks.

Key Responsibilities:

Help manage office operations like directory updates, logistics, and equipment inventory. Track office supplies and equipment, reorder when low, and manage related invoices. Support coordination between departments for daily operations. Update employee details in HR systems, manage leave records, and correct shift timings. Handle couriers (Shree Maruti & FEDEX), maintain related logs. Assist with employee onboarding - forms, documents, and materials. Schedule meetings, interviews, and company events. Answer and direct phone calls and emails. Manage inward/outward registers, leave records, and courier logs. Supervise support staff when needed. Arrange travel and accommodation for employees and guests. Help plan office celebrations like birthdays or parties. Manage EPBAX and mobile service accounts (Tata Teleservices & Vodafone Idea). Welcome visitors and direct them appropriately. File documents, respond to emails, and prepare reports as required. Keep project contacts and task tracking organized. Ensure office equipment works smoothly - call for repairs or maintenance when needed. Maintain front desk instructions and information. Monitor and verify utility bills (electricity, DG, security, etc.). Handle any other tasks as needed. Manage contract attendance, visiting cards, ID cards, and SIM cards. Collect and process quotations and bills. Create and correct PR (Purchase Requests), GRN (Goods Receipt Notes), and SE (Service Entries). Follow up on bill bookings and payments. * Look after general office cleanliness and maintenance.