Job Description

Job Category: Administration & Secretarial
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About Business:
Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world-class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large-scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG-rated businesses, it is the only Infrastructure Investment Grade issuer in India.
NMDPL: Navbharat Mega Developers Pvt. Ltd. (NMDPL) is a Special Purpose Vehicle (SPV) formed through a joint venture between the Government of Maharashtra and the Adani Group. It leads the Dharavi Redevelopment Project, aiming to transform one of Asia's largest informal settlements into a modern urban hub with sustainable housing, infrastructure, and economic opportunities.
Job Purpose: The role is responsible for executing the day-to-day administrative operations at project and sales sites, ensuring seamless facility management, compliance adherence, and customer service. Reporting to the Incharge - Admin (Project/Sales), this role involves coordinating housekeeping, security, infrastructure upkeep, vendor management, and statutory compliance while maintaining accurate records and reports for smooth site operations.
Responsibilities:
Project Admin Executive
Daily Site Administration & Facility Maintenance:
Ensure site upkeep, hygiene, and infrastructure maintenance, conducting daily checks for cleanliness, security, and operational efficiency.
Supervise housekeeping, security personnel, and maintenance teams to ensure service quality as per SLAs.
Monitor electricity, water supply, HVAC, and fire safety equipment for proper functioning, reporting issues for resolution.
Maintain inventory of office and housekeeping supplies, ensuring timely procurement and zero wastage.
Vendor & Compliance Management:
Assist in managing vendor contracts and service deliveries, ensuring timely execution of maintenance and facility services.
Track and maintain property tax payments, labour compliance documentation, and fire safety reports.
Ensure adherence to ESIC and labour laws, coordinating with HR and local authorities for statutory compliance.
Customer & Stakeholder Coordination:
Support the sales and customer experience teams by ensuring a well-maintained and welcoming site for client visits.
Address customer and visitor concerns related to site facilities, escalating major issues to the Incharge - Admin (Project/Sales).
Facilitate smooth local authority interactions, supporting approvals, permits, and inspections.
Reporting & Operational Support:
Maintain daily logs of site performance, visitor counts, and maintenance activities.
Generate weekly reports on vendor performance, compliance adherence, and asset maintenance.
Assist in budget tracking, ensuring administrative expenses remain within planned allocations.
Propose process improvements to enhance efficiency and service delivery at the site.
Key Stakeholders - Internal
All BU Heads
HR Team
Finance Team
IT Team
Security
Facility Management Team
Key Stakeholders - External
Consultants
Vendors
Service Providers
Fire Officers
Local Authorities
Qualifications:
Educational Qualification:
B.Tech / B.E. in Civil, Electrical, or related field or Bachelor's in Hospitality Management.
Work Experience (Range of years):
4-6 Years
Preferred Industry:
Experience in site administration, facility management, or real estate administration. Strong understanding of local regulatory requirements, labour compliance, property tax, and fire safety norms.

Skills Required