Job Description

We areseeking a highly organized, reliable, and proactive

Office Staff

member to join our team. The ideal candidate will be a positive, professional self-starter who excels at multitasking and maintaining an organized and efficient office environment.

Key Responsibilities:

Administrative Support:

Provide general clerical and administrative support, including drafting, editing, and proofreading documents, reports, and internal/external correspondence.

Reception & Communication:

Manage the front desk, including greeting and directing visitors, answering and routing incoming phone calls, and handling general email inquiries with professionalism.

Data Management:

Accurately enter, update, and maintain data in spreadsheets, databases, and digital filing systems, ensuring all records are organized and easily retrievable.

Office Operations:

Maintain inventory of office supplies, manage procurement and ordering processes, and coordinate maintenance for office equipment (printers, copiers, etc.).

Scheduling & Logistics:

Assist in coordinating and scheduling meetings, appointments, and travel arrangements for staff members, managing calendars using programs like Outlook or Google Calendar.

Mail & Shipments:

Sort and distribute incoming mail and packages; prepare and process outgoing mail, including courier shipments.

Filing & Record Keeping:

Maintain and organize both physical and electronic filing systems in accordance with company policies to ensure compliance and data integrity.

General Duties:

Assist management and other departments with special projects, errands, and overflow tasks as needed to support overall business operations.

Required Skills & Qualifications:

Education:

Diploma or any degree

Computer Proficiency:

Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) or Google Workspace. Experience with accurate data entry is essential.

Organizational Skills:

Exceptional organizational, time management, and multitasking abilities with a strong attention to detail.

Communication:

Excellent verbal and written communication skills and a professional telephone etiquette.

Interpersonal Skills:

Ability to work effectively both independently and as part of a team, demonstrating discretion and the ability to handle confidential information.

SALARY+incentives

Job Type: Full-time

Work Location: In person