Administrative Support:
Perform general office duties, including answering phones, handling correspondence, and managing office supplies.
Schedule and coordinate meetings, appointments, and events related to study abroad programs.
Maintain and update office files, records, and databases in an organized manner.
Student and Staff Assistance:
Assist students with inquiries regarding study abroad programs, application processes, and documentation.
Provide support to staff and faculty, including preparing reports, handling travel arrangements, and organizing program materials.
Coordinate and manage the flow of information between students, staff, and external partners.
Communication and Coordination:
Draft, proofread, and distribute internal and external communications, including emails, memos, and newsletters.
Coordinate with international partners and service providers to arrange program logistics and services.
Maintain effective communication with students and families, providing updates and information as needed.
Office Management:
Ensure the office environment is orderly and professional, including managing office equipment and supplies.
Handle incoming and outgoing mail and packages.
Assist with the preparation and execution of study abroad events and workshops.
Record Keeping and Reporting:
Maintain accurate records of student applications, program details, and office transactions.
Prepare and process documents such as travel itineraries, visa applications, and program contracts.
Assist in the preparation of reports and presentations for internal and external stakeholders.
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