Job Description

About the Role:

We're looking for a highly organized and proactive Office Operations Associate to manage the daily admin functions and ensure smooth office operations. From handling office supplies and supervising support staff to coordinating birthdays, team events, and off-sites, you'll play a key role in keeping our workplace running efficiently and joyfully.



About Inc42 Media



Inc42 is India's #1 startup media & intelligence platform that informs, educates, and empowers startup & business leaders through its incisive reporting, insightful reports, curated Events & Conferences & communities, and industry-leading executive courses & programs.



Since launching in January 2015 and having risen to become the authoritative voice on India's startup economy, we've moved markets, gotten the early scoop on billions of dollars of transactions, and told you what's happening deep inside some of the fastest-growing startups & industries alike. Our stories have been followed by the Wall Street Journal, Bloomberg, Reuters, TechCrunch, and other major outlets hundreds of times.



We also track over 10,000+ startups and provide market research and intelligence through our in-depth research reports, and we organise some of the most sought-after conferences and Events for startup & business leaders across India.



The Inc42 Impact



Inc42 stories reach over 50 Mn+ people monthly



Published more than 55,000 stories



Successfully conducted 125+ events



Launched 100+ research reports



Receives 500+ startup applications monthly



Worked with 350+ brands

Key Responsibilities:

1. Office Administration & Facilities Management



Oversee office infrastructure, including space planning and maintenance



Manage office supplies, stationery, and pantry operations



Ensure optimal utility management (electricity, water, internet)



Handle rental agreements, lease renewals, and compliance



Maintain access control systems and security protocols



2. IT & Asset Coordination



Manage IT asset lifecycle, including workstations and peripherals



Oversee software licenses and subscriptions



Coordinate workstation setups and IT access provisioning



Ensure data security protocols and backup systems



Maintain high-speed internet and Wi-Fi infrastructure



3. Vendor & Procurement Management



Screen, onboard, and manage vendor relationships



Negotiate contracts and service level agreements



Process invoices and ensure payment compliance



4. Event & Project Support



Coordinate logistics for internal events and celebrations



Support HR with employee recognition programs



Manage physical event setups and infrastructure



5. Process Optimization



Develop and maintain standard operating procedures



Implement office productivity improvements



Manage business cards, IDs, and press passes

Ownership Areas:

Ensure office premises remain functional, safe, and well-maintained



Maintain accurate inventory tracking and cost-effective procurement



Oversee housekeeping standards and maintenance schedules



Manage office expansions/renovations when required

Who You Are:

2-3 years of experience in office operations/administration



Exceptional organizational and documentation skills



Strong vendor management and negotiation abilities



Proficiency in managing IT assets and office infrastructure



Ability to handle multiple priorities in a fast-paced environment

Your Superpowers:

Spotting operational gaps before they become problems



Making data-driven decisions with common sense



Juggling tasks without dropping the important balls



Communicating clearly with everyone, from vendors to executives

Why This Matters:

Your operational excellence directly enables our team to deliver India's most authoritative startup coverage without administrative distractions.