Job Description

This role is for one of our clients

Industry: Hospitals and Health Care
Seniority level: Associate level

Min Experience: 2 years
Location: Bangalore
JobType: full-time
We are looking for a highly organized and proactive

Office Operations & Administration Coordinator

to oversee day-to-day administrative and operational activities across the organization. In this role, you'll ensure smooth office operations, efficient vendor coordination, accurate documentation, and timely administrative support to all teams. You'll also contribute to creating a safe, compliant, and employee-friendly workplace environment that supports productivity and collaboration.

Key Responsibilities

Office & Facility Management

Supervise daily office operations, ensuring all facilities, equipment, and utilities function seamlessly.
Coordinate maintenance, housekeeping, pantry, and security services to maintain a professional and hygienic work environment.
Plan and execute office events, meetings, and logistics, ensuring smooth coordination across departments.
Track and manage office supplies, stationery, and equipment inventory to prevent shortages and ensure cost efficiency.

Vendor & Procurement Coordination

Manage vendor relationships for office services, maintenance, and supplies.
Negotiate terms, oversee contracts, and ensure timely delivery of goods and services.
Review invoices, track purchase orders, and assist with vendor payments and renewals.

Documentation & Compliance

Maintain and update administrative records, contracts, invoices, and statutory documentation.
Support audits and compliance checks by ensuring records meet regulatory and company standards.
Coordinate with finance for expense tracking and reimbursements related to administrative functions.

Employee & HR Support

Assist in new hire onboarding, workspace allocation, and IT/asset coordination.
Coordinate employee travel, accommodation, and logistics for official visits or off-site activities.
Support HR with engagement initiatives, attendance records, and policy communication.

Ideal Candidate Profile

Bachelor's degree in Business Administration, Commerce, or related discipline.
2-4 years of experience in office administration, operations, or facilities management.
Strong command of English and Hindi; proficiency in Kannada or other regional languages is an advantage.
Excellent knowledge of MS Office Suite (Word, Excel, PowerPoint) and basic familiarity with digital tools for documentation and workflow management.
Strong interpersonal, organizational, and multitasking skills.
Ability to handle confidential information with integrity and discretion.
Proactive problem-solver with a hands-on, can-do attitude.

Key Skills

Office Operations Vendor Coordination Procurement Facilities Management Documentation & Compliance HR Support Communication Problem Solving

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.