Job Description

We are seeking a detail-oriented and organized professional to manage secretarial work at Indian Plastics Institute Head office. The ideal candidate will handle day-to-day office work, maintain records, and support administrative and operational functions to ensure smooth operations.

Key Responsibilities:

IPI Journal

To prepare a bill for advertisement

IPI Journal Mailing Work - Approach members for an incorrect address

Follow-up for Advertisements in IPI Journal (New/Old)

Administration Work

Work related to the PB/GC meeting

Minutes Work

Office Letters & Correspondence

Managing filing systems

DTP Work

Designing a Brochure

Designing a National Seminar brochure/speaker brochure

Designing a Backdrop Banner / Standee Banners

Designing Event Flow

Membership

Membership Details - Enter new members' details in the software

Membership Fees - Prepare invoice - membership cards & send to members

Membership Application Process - Update records of members

Renewal Subscription Work - Sending reminders for renewal

Email Campaign work

Preparation of Payment Voucher

Follow-up for New Membership Enrollment

Follow up with Chapters for obtaining Contact details of members (ordinary / Life).

Follow-up with Chapter for Chapters Balance Sheet

Follow up with Chapters for the list of Elected New MC Members

Maintain Records, track, and Interaction with the courier to ascertain proper delivery

Regular Follow-ups

Send details of new members to chapters on a monthly basis

Send details of renewals to chapters on a monthly basis

Send membership summary reports to chapters on a monthly basis

Inform chapters about any changes/updates to members' addresses/contact details

Follow up with members for renewal of membership subscription, such as sending reminders through email and phone calls.

Inform chapters about any changes/updates to members' addresses/contact details

Follow up with members for renewal of membership subscription, such as sending reminders through email and follow-up phone calls.

Required Skills & Competencies:

Knowledge of accounting principles and practices. Proficiency in DTP, Tally ERP, MS Excel, and MS Office Suite. Good communication and coordination skills. Attention to detail and strong organizational skills. Ability to multitask and meet deadlines.
Qualification & Experience:

Bachelor's degree in 1-3 years of experience in similar kind of office work (freshers with strong skills can also apply).
Reporting To: Chairman & Governing Body Members

Job Type: Full-time

Pay: ?20,000.00 - ?22,000.00 per month

Work Location: In person