to manage day-to-day office administration, accounts on tally, and documentation activities for our shipping company. The ideal candidate should be organized, detail-oriented, and capable of handling both accounting and general office support duties independently.
Key Responsibilities:
Accounting & Finance
Maintain day-to-day accounts, vouchers, receipts, and payments in Tally (or similar accounting software).
Prepare and update invoices, purchase bills, and expense entries.
Handle petty cash management and reconciliation.
Assist in preparing financial statements, balance sheets, and bank reconciliations.
Coordinate with auditors and external accountants for monthly/annual closing.
Ensure timely follow-up for pending payments and maintain records of receivables and payables.
Prepare payment reminders, remittance updates, and related correspondence with clients/suppliers.
Office Administration
Manage office correspondence, filing, and documentation (both digital and physical).
Handle communication with clients, shipping agents, and suppliers via email and phone.
Assist management in daily operational support and coordination with clients.
Organize courier, logistics, and dispatch of company documents.
Shipping-Related Support (as applicable)
Maintain vessel-related documentation, and invoice follow-ups.
Keep track of client correspondence and documentation related to vessel operations.
Required Skills and Qualifications
Bachelor's degree in
Commerce / Accounting / Business Administration
or equivalent.
6m-1 year of experience in
accounts and office administration
, preferably in a pvt company.
Proficiency in
Tally / MS Office (Excel, Word, Outlook)
.
Good communication skills in
English and Malayalam
.
Strong organizational and multitasking abilities.
Knowledge of
basic banking procedures
is an added advantage.
Salary Range: Depending on qualification and experience
Working Hours:
Monday to Friday, 9:00 AM - 6:00 PM-
Job Type: Full-time
Pay: ₹12,000.00 - ₹15,000.00 per month
Work Location: In person
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