The Junior Back Office Coordinator supports administrative and operational functions in the back office. This role ensures smooth documentation, data entry, communication flow, and support for front-office teams by handling tasks that are critical to daily business operations.
Key Responsibilities
1. Administrative Support
Maintain and update internal databases, records, and documentation.
Prepare reports, presentations, and basic correspondence as required.
Organize and store paperwork, documents, and computer-based information.
Handle filing systems--both digital and physical.
2. Data Entry & Record Maintenance
Accurately enter and update data into company systems and software (e.g., CRM, ERP).
Cross-check and verify records for accuracy and completeness.
Support in generating invoices, purchase orders, and other standard documents.
3. Coordination & Communication
Coordinate with internal departments (Sales, HR, Finance, etc.) to ensure operational flow.
Relay important information between departments efficiently.
Respond to internal queries and follow up on pending tasks.
4. Support to Senior Staff
Assist the Back Office Manager or senior coordinators in routine tasks and projects.
Provide logistical support for meetings, documentation, and presentations.
5. Compliance & Confidentiality
Ensure data confidentiality and comply with company policies and procedures.
Maintain proper documentation and help in audit or compliance tasks as needed.
Skills & Qualifications
Essential:
Basic knowledge of MS Office (Word, Excel, Outlook).
Good organizational and time-management skills.
Attention to detail and accuracy in data handling.
Clear verbal and written communication.
Preferred:
Familiarity with back-office software (CRM, ERP, or similar).
Bachelor's degree or diploma in Business Administration, Commerce, or related fields.
Prior internship or 6-12 months of relevant experience (preferred but not required).
Key Traits
Dependable and punctual.
Eager to learn and take initiative.
Ability to work independently as well as in a team.
Professional and respectful in communication.
Job Type: Full-time