Job Description

We are seeking a dynamic and detail-oriented Office Coordinator to strengthen and streamline day-to-day operations within a fast-growing startup environment. This role plays a vital part in supporting manufacturing and office functions, ensuring inventory and supplies are well managed, documentation is maintained accurately, and communication flows effectively across departments. The position is ideal for someone who thrives in a multitasking environment and enjoys being at the center of smooth operations.

Objectives of the Role:

Manage and coordinate administrative workflows to ensure seamless daily operations. Monitor inventory and supplies to prevent production or service delays. Maintain accurate records to ensure compliance and operational transparency. Support adherence to regulatory requirements and minimize compliance risks. Provide responsive and professional customer service to maintain satisfaction. Facilitate communication and collaboration across internal teams and stakeholders.

Key Responsibilities: Supply Chain Coordination

Track daily inventory and supplies. Ensure timely replenishment of materials to avoid production disruptions.

Record Keeping

Maintain organized and accurate logs of production schedules, transactions, and inventory data.

Production Support

Monitor and assist in production activities to ensure quality standards and timelines are met.

Supply Maintenance

Oversee availability and organization of office and operational supplies.

Customer Service

Handle customer inquiries professionally and resolve issues promptly to maintain satisfaction.

Problem Solving

Identify operational challenges proactively and implement timely solutions. Escalate complex issues to relevant departments when needed.

Administrative Support

Assist with daily administrative tasks including document filing, attendance tracking, and office coordination duties.

Knowledge, Skills & Attributes (KSA):Core Skills

Strong interpersonal and communication skills. Proactive problem-solving and conflict-resolution capabilities. High attention to detail and strong organizational skills. Multitasking ability in a fast-paced environment. Proficiency in MS Office (Word, Excel) or Google Workspace.

Preferred Skills

Familiarity with tools such as Zoho Books or other inventory/accounting software.

Qualifications & Experience:

Diploma or Degree in Management or a related field. Prior experience in a startup, operations, or small-scale manufacturing environment is preferred. Basic understanding of inventory or supply chain management processes. Experience with office coordination tools and platforms.
Job Types: Full-time, Permanent

Schedule:

Day shift Morning shift
Language:

English (Preferred)
Work Location: In person