Job Description

The role of an Office Boy typically involves a variety of basic administrative, clerical, and support tasks. These duties may vary depending on the specific needs of the office, but generally, an office boy is responsible for ensuring the smooth running of day-to-day operations and assisting other staff members with minor tasks. Here are the common Roles & Responsibilities of an office boy
Tasks
1. Office Maintenance & Cleanliness

• Clean and maintain office areas, such as desks, meeting rooms, restrooms, and common areas.
• Ensure that the office is neat, organized, and free from clutter at all times.
• Take care of waste disposal and ensure bins are emptied regularly.

2. Handling Office Supplies

• Monitor and manage the stock of office supplies (e.g., stationery, printer paper, ink, etc.).
• Report shortages or required replenishments to the appropriate person.
• Ensure all equipment, like printers and photocopiers, are properly stocked and functional.

3. Serving Tea/Coffee/Refreshments

• Prepare and serve tea, coffee, or other refreshments to employees, visitors, or clients as required.
• Keep a check on the availability of tea/coffee supplies and order them when necessary.

4. Courier and Mail Handling

• Receive, sort, and distribute incoming mail or packages to the appropriate recipients.
• Assist in preparing and sending outgoing mail, parcels, or documents.
• Maintain a log or record of incoming and outgoing couriers if required.

5. Assisting with Office Errands

• Run minor errands for office staff, such as picking up documents, visiting nearby vendors, or going to the bank.
• Collect and distribute office documentation, forms, or files within the office or to external locations.

6. Support for Office Staff

• Assist senior staff members with administrative or clerical tasks, like filing, photocopying, or scanning documents.
• Help in setting up meeting rooms, preparing presentations, or handling other small tasks related to meetings.

7. Managing Office Equipment

• Ensure that office equipment, like printers, photocopiers, and fax machines, are functioning properly.
• Assist with minor troubleshooting or reporting maintenance issues to the office manager or maintenance staff.

8. Assisting with Office Security

• Ensure that doors, windows, and the office building are securely closed at the end of the workday.
• Report any suspicious activity or security issues to the relevant authorities or management.

9. Visitor Reception

• Greet and direct visitors, clients, or guests upon their arrival.
• Offer refreshments and notify the concerned employees about the arrival of visitors.

10. General Assistance

• Offer general assistance to staff members with basic tasks or ad-hoc requirements.
• Help organize office events, meetings, or any special arrangements.

11. Handling Office Vehicles (if applicable)

• If the office maintains company vehicles, the office boy might be responsible for driving, maintaining, or fueling the vehicle.

12. Other Duties

• Perform any other tasks as required by management or supervisors, ensuring smooth office operations.

Requirements

• All candidates are required to have a minimum of 3-5 years of relevant experience.
• Good level of English, Odia, Hindi, literacy is a must.
• Basic Communication Skills: Ability to interact with staff, visitors, and clients professionally.
• Time Management: Ability to prioritize tasks and manage time efficiently.
• Attention to Detail: Ensuring tasks are done neatly and accurately.
• Physical Stamina: The role often involves movement around the office and performing manual tasks.
• Reliability and Trustworthiness: Being a dependable team member in handling office logistics and supplies.

Benefits

• Salary 15,000 - 20,000 per month
• Working hours should be 8 hours rotating Shift.
• Total number of working days will be 26 days a month.
• ESI & PF provide by the company.
• Workmen's Compensation Insurance provide by the company.

Corporate Office:
Interview Location - N LP-105 1st Floor, Nandankanan Main Rd,
Raghunathpur, Bhubaneswar, 751024
Please email your updated CV by 24 February 2025
ASCENDIFY STRATEGY (PVT) LTD
ASCENDIFY STRATEGY (PVT) LTD delivers comprehensive and performance-based integrated facilities management services

Skills Required