The Office Boy plays a crucial role in maintaining the smooth operation of our office activities. This position involves handling various essential tasks related to office upkeep, providing support to office staff, and ensuring a clean and productive work environment.
Key Responsibilities:
Maintaining Cleanliness:
Ensure the office premises, including desks, cabins, meeting rooms, pantry, and washrooms, are clean, tidy, and well-maintained. This includes dusting, sweeping, mopping, and emptying trash bins.
Serving Refreshments:
Prepare and serve tea, coffee, water, and other beverages to staff and visitors in a timely and courteous manner.
Document Handling:
Collect, deliver, and distribute documents, files, and other materials within the office as required. This may include inter-departmental transfers and dispatching couriers.
Basic Clerical Support:
Assist office staff with basic clerical duties such as photocopying, scanning, printing, and filing documents.
Mail and Package Handling:
Receive incoming mail and packages, sort them, and distribute them to the appropriate recipients. Handle outgoing mail and courier dispatches.
Office Supplies Management:
Monitor and replenish office supplies such as stationery, printer paper, and pantry items. Inform the relevant person when stocks are low.
Setting Up Meeting Rooms:
Assist in setting up meeting rooms before meetings, including arranging chairs, tables, and ensuring necessary equipment is available. Clear and clean the meeting rooms after use.
Assisting Visitors:
Greet visitors and direct them to the appropriate person or area. Offer them refreshments if required.
Running Errands:
Run office-related errands outside the office as needed, such as going to the bank, post office, or collecting items.
Basic Maintenance:
Perform minor maintenance tasks in the office, such as changing light bulbs or reporting any maintenance issues to the appropriate personnel.
Assisting with Pantry Duties:
Keep the pantry area clean and organized. Wash and arrange utensils, and ensure the availability of necessary pantry items.
Supporting Office Events:
Assist in the setup and breakdown of office events and gatherings.
Any Other Assigned Tasks:
Undertake any other duties as assigned by the Office Manager or other superiors to ensure the smooth functioning of the office.
Qualifications and Experience:
Basic literacy and numeracy skills are required.
[Preferred: Mention any specific educational qualification, e.g., High School Certificate (10th pass) or equivalent].
Previous experience as an Office Boy or in a similar role is preferred but not always mandatory.
Basic understanding of office operations and procedures.
Ability to follow instructions and work independently.
Good time management skills and punctuality.
Basic communication skills in Hindi and/or Gujarati.
A positive attitude and willingness to assist others.
Physical fitness to perform the required tasks.