Job Description

Job Title

: Office Associate

Location:

Kozhikode, Kerala

Employment Type:

Full-time

Experience Required:

1-3 Years (Office Administration / Operations - On-site)

Job Summary

We are seeking a proactive and organized

Office Associate

to support day-to-day office operations, administrative coordination, facility management, and front-office activities. The role plays a key part in ensuring smooth internal operations while providing a professional and welcoming experience for students, visitors, and staff.

Key Responsibilities:

1. Administrative & Office Support

Provide daily administrative assistance to management and internal teams Ensure interdepartmantal coordination for daily requirements. Maintain and organize office files, records, and documentation Assist with internal communication, notices, and coordination Support smooth functioning of overall office operations
2. Logistics, Purchasing & Inventory Management

Handle logistics coordination for office operations, academic activities, and internal requirements Manage purchasing of office supplies, stationery, pantry items, and operational materials Coordinate with vendors for quotations, orders, and timely deliveries Maintain accurate inventory and purchase records Ensure cost-effective procurement while avoiding shortages or delays
3. Office Cleanliness & Organization

Ensure office premises are clean, organized, and well-maintained Coordinate with housekeeping staff to maintain hygiene standards Conduct routine checks of workspaces, common areas, and facilities Support adherence to cleanliness, safety, and organizational norms
4. Student & Visitor Coordination

Act as the first point of contact for students, parents, and visitors Handle inquiries professionally and provide accurate information Maintain visitor registers and support front-office coordination Create a courteous and professional office environment
5. Facility & Maintenance Coordination

Identify and report facility-related issues (electrical, plumbing, maintenance, etc.) Coordinate with vendors or internal teams for repairs and maintenance Track issues and ensure timely follow-up until closure Minimize disruptions to daily office operations
Required Skills & Competencies

Strong organizational and time-management skills Good verbal and written communication abilities Basic computer skills (MS Office, email, data entry) Attention to detail and problem-solving mindset Ability to work independently and coordinate with multiple teams
Qualifications

Graduate or Diploma in any discipline 1-3 years of experience in office administration, front office, or operations Experience in an educational institution or corporate office is an added advantage
Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?17,500.00 per month

Work Location: In person