Job Description

Position: Executive Assistant (EA)Reporting To: CEO / Director / Senior ManagementRole Overview

The Executive Assistant (EA) will provide high-level administrative, coordination, and operational support to senior leadership. The role requires confidentiality, strong organizational skills, and the ability to manage multiple priorities efficiently.

Key Responsibilities

Administrative & Executive Support

Manage calendars, appointments, meetings, and travel arrangements for senior management Draft, review, and manage emails, letters, presentations, and official communications Act as the primary point of contact between the executive and internal/external stakeholders Maintain confidentiality of sensitive information at all times

Meeting & Coordination

Schedule meetings, prepare agendas, take minutes, and track action items Coordinate follow-ups with departments and ensure timely execution of decisions Organize internal reviews, board meetings, and management discussions

Documentation & Reporting

Maintain records, MIS reports, files, and confidential documents Assist in preparing reports, data analysis, and management presentations Handle document approvals and compliance-related documentation

Office & Operations Support

Coordinate with HR, Accounts, Legal, IT, and Operations teams as required Support onboarding documentation for senior hires (if required) Monitor deadlines, priorities, and ensure smooth daily operations

Communication & Liaison

Represent the executive professionally in communications Handle calls, correspondence, and visitors with discretion Ensure smooth communication flow across departments
Skills & Competencies

Excellent verbal and written communication skills Strong organizational and time-management abilities High level of professionalism, integrity, and discretion Proficient in MS Office (Excel, Word, PowerPoint, Outlook) Ability to multitask and work under pressure
Qualification & Experience

Graduate / Postgraduate in any discipline 2-5 years of experience as an Executive Assistant / Personal Assistant (preferred) Experience in corporate, insurance, finance, or professional services industry is an added advantage
Working Conditions

Office-based role Working hours as per company policy Availability for extended hours, if required, based on business needs
Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person