Job Description

:

The role involves providing clerical assistance, managing office supplies, organizing files, and performing customer service-related tasks. The job requires strong organizational, communication, and multitasking skills to ensure smooth office operations.

Key Responsibilities:

Administrative Support:

Handle day-to-day office operations, including answering phone calls, responding to emails, and scheduling appointments. Assist in preparing and editing documents, reports, and presentations. Organize and maintain files, records, and databases (physical and digital).

Customer Service and Communication:

Greet visitors, clients, or employees and direct them to the appropriate department or individual. Provide information about the organization's services, policies, and procedures.

Office Organization:

Ensure that office supplies (stationery, equipment, etc.) are well-stocked and organized. Order office supplies as needed Maintain office cleanliness and ensure a tidy work environment.

Data Entry and Documentation:

Input, update, and maintain records in the company's databases or filing systems.

Scheduling and Coordination:

Assist in scheduling meetings, appointments, or events. Organize meeting rooms, arrange necessary equipment, and prepare agendas and meeting materials. Order snacks as and when required. Coordinate with different departments for scheduling meetings.

Mail and Correspondence:

Sort and distribute incoming mail and packages. Prepare outgoing mail, including letters, parcels, and couriers.

Other Duties:

Provide support for projects or special tasks as needed. Assist with office or department-specific activities, such as staff onboarding, event planning, or policy implementation. Carry out other administrative tasks as assigned by the Department Head.

Required Skills and Qualifications:

Educational Qualification:

Graduate. A college degree in a relevant field (e.g., Business Administration, Management) may be preferred.

Experience:

Previous office or administrative experience is a plus, but entry-level candidates may be considered.

Skills:

Strong organizational and time-management skills. Excellent communication (written and verbal) and interpersonal skills. Proficiency in office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint). Ability to manage multiple tasks and prioritize effectively. Basic problem-solving and decision-making abilities. Discretion and ability to handle confidential information.

Work Environment:

Office Assistants typically work in office settings, such as corporate environments, government offices, or educational institutions. The work involves regular interaction with employees and visitors.

Career Growth:

With experience, an Office Assistant may progress to more advanced administrative roles such as

Administrative Assistant

,

Executive Assistant

, or

Office Manager

. Career advancement may also involve specialization in areas like HR, finance, or project management, depending on the individual's skills and interests.
Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?18,000.00 per month

Benefits:

Cell phone reimbursement Commuter assistance Health insurance Internet reimbursement Paid time off
Work Location: In person