Job Description

QUALIFICATION : Should be graduate and minimum 1 year of experience in the same field

Roles and Responsibilities

An Office Assistant plays a key role in ensuring the smooth and efficient functioning of day-to-day administrative operations within an organization. The major roles and responsibilities include:

1. Administrative Support

Assist in daily office operations and administrative tasks. Maintain office files, documents, and records in an organized manner. Handle correspondence such as emails, letters, and internal communication. Prepare reports, memos, and basic documentation when required.

2. Front Desk & Communication

Greet visitors, students, staff, and other stakeholders courteously. Answer phone calls, respond to inquiries, and transfer calls to the concerned departments. Manage incoming and outgoing mail, couriers, and deliveries.

3. Office Management

Maintain office cleanliness, orderliness, and proper functioning of equipment. Monitor and replenish office supplies such as stationery and consumables. Coordinate with vendors for maintenance or purchase of office items.

4. Data Entry & Record Keeping

Enter and update data in office systems, registers, or software. Maintain attendance records, student files, and staff documents if assigned. Assist in preparing lists, schedules, and other official records.

5. Support to Staff and Departments

Provide assistance to faculty, staff, and management in routine tasks. Help in arranging meetings, schedules, and follow-ups. Support in organizing college events, academic activities, and administrative functions.

6. Documentation & Filing

File and retrieve documents efficiently as per office protocols. Ensure confidentiality while handling sensitive data or documents.

7. Coordination & Follow-up

Coordinate between departments for smooth communication. Follow up on pending tasks, submissions, and updates as instructed.

8. Other Responsibilities

Assist in photocopying, scanning, printing, and binding work. Help with travel arrangements, guest accommodation, and logistics if required. Perform any additional tasks assigned by the Principal or Administrative Officer.
Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Health insurance
Work Location: In person