Job Description

Roles and Responsibilities of an Office Assistant

The Office Assistant plays a vital role in ensuring the smooth day-to-day functioning of the office by providing administrative, clerical, and front-desk support to the team.

Administrative Support

Maintain and update filing systems (physical and digital) Handle incoming and outgoing mail, emails, and packages Draft letters, memos, and other correspondence Assist in the preparation of reports and presentations Schedule appointments, meetings, and conference room bookings

Front Desk Duties

Greet and assist visitors or clients courteously Answer phone calls and direct them to appropriate staff Handle general inquiries and provide basic information

Documentation & Data Entry

Maintain accurate records and databases Enter data into spreadsheets or management systems Organize and retrieve data as needed

Office Supplies & Inventory

Monitor and order office supplies when stock is low Maintain an inventory of office equipment and stationery Coordinate with vendors for office maintenance or supplies

Clerical Support

Photocopying, scanning, and printing documents Assist in binding, filing, and distributing documents Help staff with minor IT issues like printer errors or basic troubleshooting

Office Maintenance Coordination

Ensure cleanliness and orderliness of the office Coordinate with housekeeping, security, or maintenance staff Report any facility issues to the appropriate department

Support for Events & Meetings

Assist in organizing staff meetings, workshops, or office events Set up meeting rooms with required materials and refreshments Take and distribute meeting minutes when required

Confidentiality & Compliance

Handle sensitive information with discretion Adhere to company policies and data protection guidelines
Job Types: Full-time, Permanent

Pay: ?12,000.00 - ?18,000.00 per month

Benefits:

Health insurance Paid sick time Paid time off Provident Fund
Experience:

Office Assiatnt: 4 years (Required)
License/Certification:

2 Wheeler Licence (Required)
Work Location: In person