Job Description

About the Company:- The infrastructure for distribution and access of financial services in India is broken and we are fixing it one API at a time. Is democratises technology for FinTechs and enterprises so that they can build financial services and products for the next billion Indians.
Job Role - Office Assistant
Location - Gurgaon
Exp: 2 to 5 yrs
WD - 5 days WFO
1. Inventory Management (IT Devices & Accessories)

• Oversee the upkeep of laptops, desktops, and IT accessories.
• Manage procurement requests for additional IT accessories (chargers, adapters, mice, keyboards, connectors, and batteries).
• Ensure seamless procurement, distribution, and tracking of IT assets.

2. Inventory Management (Stationery & Office Supplies)

• Process and fulfill office supply requests (e.g., diaries, pens, print materials).
• Monitor stock levels, usage, and replenishment to avoid shortages.
• Handle print requests for office documentation and materials.

3. Inventory Management (Joining Kits)

• Track and manage joining kit inventory for new hires.
• Coordinate procurement in alignment with the Admin team (BLR).

4. Office Premises Management

• Liaise with the facility team for office inventory requests, modifications, and issue resolution.
• Monitor and adjust AC temperature for a comfortable workspace.
• Track and oversee office repairs, installations, and general maintenance.
• Conduct periodic checks to replace faulty office equipment.
• Collect compliance evidence from the facility as required.
• Coordinate fire drills with the facility team for safety preparedness.
• Ensure office cleanliness, especially after spills or events.
• Be physically present in the office during vendor visits, per facility guidelines.

5. Employee Engagement & Events (Bi-Monthly)

• Provide logistical support for procuring event materials.
• Assist in transporting event materials and food (if external delivery is restricted).
• Support event execution to ensure seamless operations.

6. Digital Signature Certificate (DSC) for PF KYC Approval

• Coordinate bi-monthly with the PF vendor for KYC approval.
• Manage the digital signature certificate (DSC) process.

7. Bank Account Creation for New Joiners

• Work with the designated bank SPOC to facilitate bank account setup for new employees.

8. Laptop Repair & Maintenance

• Request Admin (BLR) to coordinate service queries with vendors for laptop repairs.
• Ensure physical presence in the office during vendor visits for servicing.

9. General Office Administration

• Act as the first point of contact for office operations queries.
• Address basic IT troubleshooting queries for employees.
• Ensure devices are prepped for new joiners and assist in the initial setup.
• Procure stamp papers and close notary requests in coordination with the Legal team.
• Source materials for training sessions and learning programs.
• 1+ years of experience in office administration, facility management, or a similar role.
• Strong organizational and multitasking skills.
• Proficiency in handling IT and office inventory.
• Excellent communication and coordination abilities.
• Basic IT troubleshooting knowledge is a plus.
• Ability to work in a dynamic and fast-paced startup environment.

Apply at nisha.kumari@cielhr.com