Job Description

- Office Assistant (Purchase & Documentation)

Position:

Office Assistant - Purchase & Documentation

Location:

Sector -07, Gandhidham

Department:

Procurement / Administration

Reports To:

Purchase Manager / Project Manager

Role Overview:

The Office Assistant will be responsible for handling day-to-day purchase-related activities, assisting in procurement documentation, managing client correspondence (mails & letters), preparing and issuing Purchase Orders (POs), and maintaining proper records to support smooth business operations.

Key Responsibilities:

Purchase Support:

Assist in preparing and processing Purchase Orders (POs) as per requirement. Follow up with vendors for quotations, delivery schedules, and pending supplies. Maintain and update purchase records/files for reference and audit purposes.

Client Communication:

Draft and respond to client emails and official letters related to procurement and routine office matters. Maintain polite and professional communication with clients and vendors.

Documentation & Filing:

Maintain proper documentation of quotations, POs, work orders, and correspondence. Assist in preparing covering letters, reports, and other project-related documents. Organize and update physical and digital records for easy retrieval.

Coordination:

Coordinate with internal departments (Accounts, Site Team, Store, etc.) for purchase requirements. Follow up with suppliers for timely delivery and submission of documents.

General Office Assistance:

Provide administrative support in day-to-day activities. Ensure timely circulation of mails, documents, and approvals.

Skills & Qualifications:

Graduate (preferred in Commerce/Administration or related field). 1-3 years of experience in office assistance or purchase-related work (Freshers with good skills may also apply). Basic knowledge of procurement and documentation. Proficiency in MS Office (Word, Excel, Outlook). Good written and verbal communication skills. Strong organizational skills and attention to detail.

Key Attributes:

Positive attitude and willingness to learn. Ability to work under deadlines. Team player with multitasking ability. Professional and courteous communication skills.
Job Types: Full-time, Permanent

Pay: ?10,000.00 - ?15,000.00 per month

Benefits:

Cell phone reimbursement
Language:

Hindi (Preferred) English (Preferred)
Work Location: In person