Job Description

Job Purpose
The Office Assistant will execute timely and efficient clerical support to office staff and management.
Duties and Responsibilities

• Receive daily mail coming into the office and sort by team/function
• Photocopy, scan and/or upload documents into EMR systems and/or department team(s)
• Distributing documents, faxes, scans and correspondence to department team(s)
• Completing Medical and Billing Record Requests
• Maintaining filing systems
• All other duties as directed by Manager
• Use, protect and disclose patients' protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards
• Understand and comply with Information Security and HIPAA policies and procedures at all times
• Limit viewing of PHI to the absolute minimum as necessary to perform assigned duties

Qualifications

• High school diploma or equivalent required
• Ability to work on-site is required
• Knowledge of healthcare administration a plus
• Knowledge of EMR systems is a plus
• Proficiency in MS Office applications such as Word, Excel, Power Point and Outlook
• Proficient in use of email and internet
• Strong written, verbal and interpersonal communication skills
• Strong organizational and time management skills
• Knowledge of administrative systems and procedures
• Gracious and welcoming personality for customer service interaction

• Strong interpersonal skills, ability to communicate well at all levels of the organization
• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses
• High level of integrity and dependability with a strong sense of urgency and results oriented
• Excellent written and verbal communication skills required
• Gracious and welcoming personality for customer service interaction

Working Conditions

• Must possess a smart-phone or electronic device capable of downloading applications, for multifactor authentication and security purposes.
• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear.
• Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress.
• Work Environment: The noise level in the work environment is usually minimal.

Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law.

Skills Required