A reputed architecture practice known for design excellence and professional integrity. GSA is a Mumbai-based architecture and design studio specialising in architectural, interior, and landscape design. With over a decade of experience,
GSA has delivered 50+ projects across India and Dubai, spanning residential, commercial, and specialised healthcare spaces. Our work blends functionality, craftsmanship, and refined design to create spaces that enhance everyday living.
Location: Chembur, Mumbai
About the Role
Gautam Shewa Architects is looking for a reliable, well-organized, and proactive Office Administrator cum Receptionist to manage daily office administration and front-desk operations at our Head Office.
This role is critical to ensuring smooth office functioning, efficient coordination with vendors and staff, and professional handling of visitors and communications.
Key Responsibilities
Front Desk & Office Administration:
Manage the reception and front desk, including handling visitors, calls, emails, and couriers
Maintain a professional and welcoming office environment
Coordinate daily office operations and administrative workflows
Travel & Executive Support:
Handle travel bookings, hotel arrangements, and logistics for the Principal Architect
Track travel schedules and coordinate changes efficiently
Accounts & Expense Coordination:
Assist with basic accounting tasks, including:
o Comparing bills and invoices
o Expense tracking and record maintenance
o Supporting external accountants as required
Procurement & Vendor Coordination:
Coordinate procurement of office and project-related materials
Prior experience in architecture/interior/construction procurement will be an added advantage
Maintain vendor records & follow up on quotations, deliveries, & payments
Maintenance & Facility Management:
Coordinate maintenance and servicing of:
o AC units
o Printers and office equipment
o Laptops and IT-related issues
Liaise with technicians and service providers to ensure timely resolution
Coordination & Follow-ups:
Strong follow-up with:
oVendors and suppliers
o Site supervisors and consultants
o Internal staff and team members
Ensure tasks are closed efficiently and on time
Candidate Requirements:
Fluent in English (spoken and written)
Strong organizational and multitasking skills
Hard-working, responsible, and trustworthy
Comfortable handling confidential and sensitive information
Good communication and coordination abilities
Prior experience in architecture, interior design, construction, or allied industries preferred
Basic computer proficiency (email, MS Office, billing records, etc.)
What We Offer:
Stable role in a well-established architecture firm
Exposure to architectural office operations and project workflows
Professional working environment
Long-term growth opportunity for the right candidate
Salary in line with the industry standards
How to Apply:
Email your CV to: gautamshewajobs@gmail.com
Job Type: Full-time
Pay: ₹20,000.00 - ₹25,000.00 per month
Work Location: In person
Beware of fraud agents! do not pay money to get a job
MNCJobsIndia.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.