Job Description

Job Title: Office Administrator - Software Development Company

Location: On-site

Department: Administration & Operations

Reports To: Operations Manager / Director

Experience Required: 3+ Years

Salary Range: ₹2.4 LPA -
4.2 LPA (Based on experience and skillset)

Job Type: Full-Time

About the Company:

We are a technology-first software development company focused on delivering digital transformation through advanced web platforms, mobile apps, CRM/ERP systems, and process automation. Our teams specialize in technologies like

Python, Django, ReactJS, Zoho, WordPress, Shopify, and more

.

As we scale our operations, we're looking for a

proactive and well-organized Office Administrator

to ensure smooth internal communication, task tracking, and process discipline across all teams.

Role Overview:

As an

Office Administrator

, you will be responsible for

daily coordination between development teams and management

, maintaining task progress in the

Project Management System (PMS)

,

ensuring adherence to internal rules

, and

scheduling meetings and client calls

as required.

This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.

Key Responsibilities:Task & Project Coordination

Collect

daily task updates from developers

, designers, and team leads.


Ensure updates are entered and maintained properly in the

Project Management System

.


Track deadlines and flag delays or bottlenecks to the reporting manager.

Meeting & Call Scheduling

Schedule

internal standups, sprint reviews, team syncs

, and other recurring meetings.


Set up

client calls or technical discussions

based on availability and project requirements.


Send reminders and ensure timely participation from relevant stakeholders.

Reporting & Documentation

Maintain clear logs of team performance, attendance, meeting notes, and project summaries.


Share

daily or weekly status reports

with project managers and leadership.

Office Discipline & Policy Enforcement

Monitor adherence to

company rules, work timings, communication protocols

, and

documentation standards

.


Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix.

General Administrative Support

Assist HR with

onboarding checklists

, access provisioning, and team coordination.


Handle general

admin communication

, team queries, asset tracking, and record-keeping.

Required Skills & Qualifications:

Minimum 3 years

of administrative or coordination experience in an IT/software company.


Strong understanding of

software development team structures and workflows

.


Hands-on experience with at least one

Project Management Tool

Good knowledge of

Google Workspace (Docs, Sheets, Calendar)

or MS Office.


Excellent

English communication skills

(written and verbal).


High sense of

accountability, attention to detail, and time management

.


Ability to

multitask and prioritize

tasks effectively in a fast-paced environment.

Good to Have:

Basic familiarity with tools like

Slack, Zoho CRM, Discord, GitHub, and Notion

.


Experience in

remote/hybrid team environments

.


Exposure to

Agile/Scrum

methodology or software project workflows.

Work Schedule & Expectations:

Full-time position with

availability during business hours (IST)

.


Must be available to

take quick calls

from developers and project managers.


Will be expected to

send out end-of-day reports

or follow-ups regularly.

What We Offer:

Competitive salary in the range of
2.4 LPA -
4.2 LPA, based on your experience and skill level.


Stable and growing work environment with tech-driven teams.


Opportunities to grow into

Operations Coordinator

or

Project Management roles

.


Collaborative and friendly team culture with structured processes.

How to Apply:

Send your resume to

hr@weboappdiscovery.com

with the subject: Application - Office Administrator - [Your Name]

In your email, include:


Your experience in handling developer teams or PMS


Tools you're familiar with


Your current CTC, expected CTC, and notice period

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

Paid sick time Paid time off
Schedule:

Day shift
Work Location: In person