Job Description

Job Title: Office Administrator - Software Development Company

Location: On-site

Department: Administration & Operations

Reports To: Operations Manager / Director

Experience Required: 3+ Years

Salary Range: ?2.4 LPA - ?4.2 LPA (Based on experience and skillset)

Job Type: Full-Time

About the Company:

We are a technology-first software development company focused on delivering digital transformation through advanced web platforms, mobile apps, CRM/ERP systems, and process automation. Our teams specialize in technologies like

Python, Django, ReactJS, Zoho, WordPress, Shopify, and more

.

As we scale our operations, we're looking for a

proactive and well-organized Office Administrator

to ensure smooth internal communication, task tracking, and process discipline across all teams.

Role Overview:

As an

Office Administrator

, you will be responsible for

daily coordination between development teams and management

, maintaining task progress in the

Project Management System (PMS)

,

ensuring adherence to internal rules

, and

scheduling meetings and client calls

as required.

This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.

Key Responsibilities:Task & Project Coordination

? Collect

daily task updates from developers

, designers, and team leads.

? Ensure updates are entered and maintained properly in the

Project Management System

.

? Track deadlines and flag delays or bottlenecks to the reporting manager.

Meeting & Call Scheduling

? Schedule

internal standups, sprint reviews, team syncs

, and other recurring meetings.

? Set up

client calls or technical discussions

based on availability and project requirements.

? Send reminders and ensure timely participation from relevant stakeholders.

Reporting & Documentation

? Maintain clear logs of team performance, attendance, meeting notes, and project summaries.

? Share

daily or weekly status reports

with project managers and leadership.

Office Discipline & Policy Enforcement

? Monitor adherence to

company rules, work timings, communication protocols

, and

documentation standards

.

? Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix.

General Administrative Support

? Assist HR with

onboarding checklists

, access provisioning, and team coordination.

? Handle general

admin communication

, team queries, asset tracking, and record-keeping.

Required Skills & Qualifications:

?

Minimum 3 years

of administrative or coordination experience in an IT/software company.

? Strong understanding of

software development team structures and workflows

.

? Hands-on experience with at least one

Project Management Tool

? Good knowledge of

Google Workspace (Docs, Sheets, Calendar)

or MS Office.

? Excellent

English communication skills

(written and verbal).

? High sense of

accountability, attention to detail, and time management

.

? Ability to

multitask and prioritize

tasks effectively in a fast-paced environment.

Good to Have:

? Basic familiarity with tools like

Slack, Zoho CRM, Discord, GitHub, and Notion

.

? Experience in

remote/hybrid team environments

.

? Exposure to

Agile/Scrum

methodology or software project workflows.

Work Schedule & Expectations:

? Full-time position with

availability during business hours (IST)

.

? Must be available to

take quick calls

from developers and project managers.

? Will be expected to

send out end-of-day reports

or follow-ups regularly.

What We Offer:

? Competitive salary in the range of ?2.4 LPA - ?4.2 LPA, based on your experience and skill level.

? Stable and growing work environment with tech-driven teams.

? Opportunities to grow into

Operations Coordinator

or

Project Management roles

.

? Collaborative and friendly team culture with structured processes.

How to Apply:

Send your resume to

hr@weboappdiscovery.com

with the subject: Application - Office Administrator - [Your Name]

In your email, include:

? Your experience in handling developer teams or PMS

? Tools you're familiar with

? Your current CTC, expected CTC, and notice period

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?35,000.00 per month

Benefits:

Paid sick time Paid time off
Schedule:

Day shift
Work Location: In person