Job Description

Job Summary

The Office Administrator ensures smooth day-to-day functioning of office operations, documentation, communication, and staff support. The role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced technology-driven environment, especially relevant to companies working in healthcare, robotics, and medical devices.

Key Responsibilities

1. Office Operations & Administration

Manage daily office activities and maintain supplies, equipment, and inventories Handle phone calls, emails, courier services, and general communications Maintain clean, organized workspace and coordinate with vendors for office services Support meeting setup, scheduling, and travel arrangements

2. Documentation & Record Management

Prepare and maintain documents, letters, presentations, and reports Organize digital and physical filing systems Maintain employee, project, and regulatory documentation securely (important in medical device environments)

3. Support for Management & Teams

Assist leadership with scheduling, meeting minutes, and administrative tasks Coordinate cross-team communication Support HR in onboarding, attendance tracking, and leave management when required

4. Finance & Procurement Support

Assist in basic bookkeeping, invoice verification, and expense tracking Coordinate purchases, vendor quotations, and inventory updates Maintain records required for compliance and audits

5. Visitor & Customer Coordination

Welcome guests, clients, and partners professionally Handle basic customer inquiries and direct them appropriately Schedule meetings with consultants, vendors, radiologists, or regulatory personnel

Required QualificationsEducation (Flexible & Skill-Based)

A candidate with any of the following degrees is suitable:

B.Com / BA / B.Sc /B Tech

Additional certifications in office administration, accounting, or computer skills are a plus.*

(These degrees provide adequate analytical, communication, and organizational skills for admin functions.)

Skills & Competencies (More Important Than Degree)Technical Skills

Proficiency in MS Office (Word, Excel, PowerPoint) Comfortable with online tools (email, task management, Google Workspace) Ability to manage records, digital documentation, and basic data entry (Preferred) Familiarity with handling technical documents in engineering or medical device environments

Soft Skills

Excellent communication and interpersonal skills Strong organizational skills Ability to multitask and prioritize tasks efficiently Professional behavior and confidentiality handling Problem-solving mindset
Job Type: Full-time

Pay: ?15,000.00 - ?20,000.00 per month

Work Location: In person