Job Description

About Us:

Kran Consulting Pvt Ltd, with Headquarters in Thiruvananthapuram, Kerala, is an innovative IT consulting company with almost 3 decades of industry presence with a primary focus on Public Administration. We have established ourselves as an organization delivering mission critical projects to Government Clients across the country. We confirm to Global Quality Standards including CMMI DEV/5, ISO 9001:2013, ISO 20000 and ISO 27001. Currently we are working on Government Projects in multiple states in the Country.

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As an Office Administrator Trainee, you will support the day-to-day administrative operations of the office. This role is ideal for a motivated individual looking to gain hands-on experience in office management, coordination, and support functions in a dynamic work environment.

Responsibilities:

Facilities & Office Management

Maintain a clean, hygienic, and organized office environment

Monitor cleanliness and ensure infrastructure, seating, and resources are adequate for all employees

Coordinate with maintenance staff and arrange necessary repairs promptly

Ensure proper use of office resources including PCs, laptops, printers, and other equipment

Inspect and ensure all electrical equipment is turned off after office hours

Enforce discipline in vehicle parking and general office conduct

Oversee office catering, pantry services, and lunch management, ensuring quality and quantity

Administration & Documentation

Maintain and file all records systematically, including contracts, POs, letters, and financial statements

Take regular inventory of office supplies and place orders when stock is low

Manage procurement and maintain assets and office equipment (printers, scanners, phones, etc.)

Distribute internal documents, memos, and notices to relevant departments

Maintain repository for easy access to important documents

Travel & Logistics Support

Schedule and book travel arrangements including flights, hotels, and transport for employees

Coordinate meeting room bookings, client visits, and internal functions

Manage catering, snacks, and gift arrangements during client or guest visits

Visitor & Guest Management

Greet and welcome all visitors, directing them to the appropriate sections or personnel

Monitor office security systems and implement precautionary measures as needed

Employee Onboarding & HR Support

Welcome new joiners and provide office tours to help them acclimate

Assist new employees with joining formalities and benefits paperwork

Introduce new hires to teams and managers to foster integration

Additional Responsibilities

Coordinate with external vendors and service providers for facility-related needs

Assist in planning and executing internal events, celebrations, or corporate social responsibility (CSR) initiatives

Support ad-hoc administrative tasks assigned by management

Skills & Qualification Required:

Diploma/ Degree required (in any field)

Excellent written and verbal communication skills

Excellent organizational skills and attention to detail.

Excellent time management skills

Strong knowledge of MS Office (Word, Excel, PPT)

Ability to multi-task and prioritize works

Ability to function well in a high-paced and at times stressful environment.

Able to complete complex administrative tasks with minimal supervision

Proficiency in creating presentations using Power BI is preferred.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

Provident Fund
Work Location: In person