Job Description

Description :

We are looking for a smart and hardworking candidate for the role of Office Administrator. The person will provide administrative support and help with coordination and other routine activities.

Location :

Thiruvananthapuram, India

No of Vacancies:

2

Experience :

0-1 year

Skills/Requirements :

Diploma/ Degree required (in any field) Excellent written and verbal communication skills Excellent organizational skills and attention to detail. Excellent time management skills Strong knowledge of MS Office (Word, Excel, PPT) Ability to multi-task and prioritize works Ability to function well in a high-paced and at times stressful environment. Able to complete complex administrative tasks with minimal supervision Proficiency in creating presentations using Power BI is preferred.

Responsibilities :

Facilities & Office Management
Maintain a clean, hygienic, and organized office environment Monitor cleanliness and ensure infrastructure, seating, and resources are adequate for all employees Coordinate with maintenance staff and arrange necessary repairs promptly Ensure proper use of office resources including PCs, laptops, printers, and other equipment Inspect and ensure all electrical equipment is turned off after office hours Enforce discipline in vehicle parking and general office conduct Oversee office catering, pantry services, and lunch management, ensuring quality and quantity
Administration & Documentation
Maintain and file all records systematically, including contracts, POs, letters, and financial statements Take regular inventory of office supplies and place orders when stock is low Manage procurement and maintain assets and office equipment (printers, scanners, phones, etc.) Distribute internal documents, memos, and notices to relevant departments Maintain repository for easy access to important documents
Travel & Logistics Support
Schedule and book travel arrangements including flights, hotels, and transport for employees Coordinate meeting room bookings, client visits, and internal functions Manage catering, snacks, and gift arrangements during client or guest visits
Visitor & Guest Management
Greet and welcome all visitors, directing them to the appropriate sections or personnel Monitor office security systems and implement precautionary measures as needed
Employee Onboarding & HR Support
Welcome new joiners and provide office tours to help them acclimate Assist new employees with joining formalities and benefits paperwork Introduce new hires to teams and managers to foster integration
Additional Responsibilities
Coordinate with external vendors and service providers for facility-related needs Assist in planning and executing internal events, celebrations, or corporate social responsibility (CSR) initiatives Support ad-hoc administrative tasks assigned by management

Posted On :

Aug 08, 2025

Last date of Submission :

Sep 30, 2025