We are looking for a smart, detail-oriented, and proactive
Office Administrator
to manage daily administrative, showroom, and sales coordination tasks for our uPVC and System Aluminium windows and doors division. The ideal candidate should have a basic accounting background, proficiency in MS Office, and good communication skills. She will play a key role in ensuring smooth operations of the showroom and supporting the sales and project teams.
Key Responsibilities:
The Office Administrator will be responsible for a range of showroom and operational duties, including but not limited to:
Preparing and sending quotations for uPVC and System Aluminium product inquiries.
Following up with customers on quotation status and obtaining approvals.
Coordinating and scheduling site measurements and surveys with technical/site teams.
Preparing and maintaining weekly and monthly sales reports for internal use.
Updating the Sales CRM and accounts on a daily basis (Sales Pipeline, Invoices, Purchases, Payments, Receivables, Expenses).
Following up with CAM Windows Factory regarding production and delivery updates.
Coordinating with suppliers on material availability and delivery timelines.
Maintaining organized documentation for quotations, client interactions, and project updates.
Tracking and updating internal records related to sales, quotations, and site visits.
Providing timely and professional customer support via phone, email, and in-person.
Assisting with daily showroom administrative duties and maintaining office readiness.
Coordinating with the sales team to ensure timely collection of payments.
Opening and closing the showroom as per the defined schedule and ensuring it remains clean and presentable.
Providing product demonstrations and explaining key features to walk-in customers.
Required Qualifications & Skills:
Bachelor's degree or diploma in Commerce, Business Administration, or relevant field.
1-3 years of relevant administrative or sales coordination experience.
Basic knowledge of accounting principles and experience in maintaining records.
Proficiency in MS Office (Word, Excel, Outlook); experience with CRM software is a plus.
Strong communication skills in Malayalam and English.
Well-organized, dependable, and customer-service oriented.
Ability to multitask, prioritize, and manage time effectively.
Pleasant personality and professional attitude suitable for customer-facing showroom environment.
Benefits:
Competitive salary based on experience
Performance incentives and growth opportunities
Professional work environment with leading industry brands
Training and support from management and technical teams
Job Types: Full-time, Permanent