Job Description

Experience:

2-4 Years

Key Responsibilities:

Office Administration & Operations

Oversee daily office operations, ensuring all facilities are functional and well-maintained. Manage office opening and closing routines, including generator (DG) operation and power backup readiness. Schedule and monitor maintenance, repairs, and annual service contracts (AMCs). Manage petty cash and maintain accurate expense and invoice records. Submit all bills and supporting documents to the accounts team for reconciliation. Maintain strong relationships with vendors -- negotiate terms, pricing, and service quality. Source and evaluate new vendors for cost and quality optimization. Maintain inventory of office supplies, pantry items, and consumables -- ensure timely replenishment. Supervise housekeeping staff to maintain a clean, organized, and safe office environment. Support other departments in organizing internal and external events, meetings, conferences, and travel logistics. Coordinate logistics, materials, and on-site assistance during events or meetings. Ensure outsourced services are completed on time, within budget, and at desired quality levels.

Asset & IT Management

Maintain accurate records of all office and IT assets; manage allocation and movement of equipment. Conduct periodic audits to prevent loss or misuse of assets. Oversee repair, maintenance, and replacement of IT equipment such as laptops, routers, and printers. Provide first-level IT support for PCs, LAN/Wi-Fi, Internet, and other hardware issues. Coordinate with IT vendors for timely troubleshooting and service renewals.

Vendor & Financial Coordination

Follow up with clients or vendors for payments and renewals. Track and manage contracts, invoices, and due dates. Support cost-control and budgeting for office administration activities.

Skills & Competencies:

Proven experience in office administration and facility management. Proficiency in MS Office (Excel, Word, PowerPoint). Excellent English communication and email writing skills. Strong organizational and coordination skills. Vendor management and negotiation expertise. Basic IT and troubleshooting knowledge. Analytical thinking and attention to detail. Good documentation and record-keeping ability. Professional demeanour and problem-solving attitude.
Job Types: Full-time, Permanent

Benefits:

Health insurance Paid sick time * Provident Fund