Job Description

Job Summary:

We are seeking a reliable and proactive

Office Administrator

to oversee and manage the day-to-day administrative and operational tasks across multiple office floors and common areas. This role is

not a desk-based position

and requires active physical presence throughout the premises to ensure smooth functioning of the office environment. The ideal candidate will be responsible for inventory management, minor repairs and upkeep, coordination with facility staff and vendors, and the implementation of structured systems for operational efficiency.

Key Responsibilities:1. Office Upkeep & Facility Management

Conduct daily inspections of all office areas, including cabins, bathrooms, meeting rooms, and common spaces to ensure cleanliness, safety, and functionality. Coordinate with housekeeping, security, and maintenance teams to ensure timely execution of routine and ad-hoc tasks. Identify, report, and supervise resolution of minor repairs and maintenance requirements (e.g., plumbing, electrical, furniture, fixtures).

2. Inventory & Supplies Management

Monitor inventory levels of all office supplies including stationery, pantry items, cleaning materials, and consumables. Maintain accurate and up-to-date inventory records. Coordinate with procurement for timely replenishment and delivery of supplies across departments and locations. Implement and oversee stock issuance and control procedures.

3. Vendor & Service Coordination

Liaise with external vendors for facility-related services such as pest control, air conditioning servicing, plumbing, electrical maintenance, and deep cleaning. Track service contracts and ensure timely scheduling and completion of periodic maintenance tasks.

4. Systems Implementation & Task Automation

Establish and document standard operating procedures (SOPs) for routine administrative and facility-related processes. Set up digital tracking systems for checklists, service schedules, inventory logs, and maintenance records using tools such as Google Sheets or equivalent platforms. Develop and maintain task automation workflows to improve operational efficiency and accountability.

Required Qualifications & Skills:

Minimum 2-4 years of experience in office administration, facility coordination, or operations support. Strong organizational and time-management skills with the ability to multitask in a dynamic environment. Basic technical understanding of facility maintenance tasks (e.g., AC servicing, plumbing, electrical). Proficient in using spreadsheets, cloud-based tools, and digital checklists for tracking and reporting. Ability to work independently, take initiative, and ensure follow-through on all responsibilities. Excellent interpersonal and communication skills to coordinate across teams and with service providers.

Preferred Qualifications:

Experience managing multi-floor office facilities. Exposure to facility management software or basic workflow automation tools. Familiarity with workplace health and safety standards.
Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Schedule:

Day shift
Application Question(s):

Are you comfortable travelling in between offices

Work Location: In person