Job Description

Job Title:

Office Administrator

Department:

Administration

Location:

[Insert Location]

Reports To:

Office Manager / HR Manager / General Manager

Employment Type:

Full-time

Job Summary:

We are looking for a reliable and organized

Office Administrator

to manage the day-to-day administrative operations of our office. The ideal candidate will handle a wide range of support tasks and ensure that the office operates efficiently and smoothly.

Key Responsibilities:

Administrative Support

Manage daily office operations and provide administrative support to management and staff. Maintain and update office records, documents, and filing systems (physical and digital). Answer and direct phone calls, emails, and other correspondence.

Office Management

Order and maintain office supplies and equipment. Ensure cleanliness, safety, and functionality of the office environment. Liaise with vendors, service providers, and building management.

Scheduling & Coordination

Organize meetings, appointments, and travel arrangements. Assist with calendar management for executives or team members. Prepare meeting rooms, materials, and agendas.

HR & Employee Support

(Optional depending on company size) Assist with onboarding new employees (ID cards, desk setup, documentation). Maintain employee attendance and leave records. Support basic HR documentation and filing.

Finance & Reporting

Assist with invoice processing, petty cash handling, and expense reporting. Maintain records of utility bills and coordinate payments. Prepare simple reports as needed for management.

Compliance & Records

Ensure company policies and procedures are followed. Maintain confidentiality of sensitive company and employee data.

Qualifications & Skills:

Bachelor's degree or diploma in Business Administration or a related field preferred. Proven experience in office administration or a similar role (1-3 years). Strong organizational and multitasking abilities. Proficient in MS Office (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skills. Detail-oriented with a proactive and problem-solving mindset.

Preferred:

Experience with basic accounting or ERP software (e.g., Tally, QuickBooks, SAP). Ability to work independently and in a team environment. Familiarity with document control or ISO procedures (for regulated industries).

Compensation & Benefits:

[Insert salary, working hours, benefits such as paid leave, insurance, etc.]

Job Type: Full-time

Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits:

Health insurance Provident Fund
Work Location: In person