Job Description

We are looking for a smart, responsible, and confident Lady Office Executive who can handle day-to-day office operations for both NTI INDIA (Facade Contracting & Automatic Doors) and Nestile (Premium Roofing Solutions).

This role is a mix of Admin, HR, Documentation, Invoicing, and Customer Communication.

You will be the central point of coordination for the entire office.

________________________________________

Key Responsibilities

1. Office Communication

Answer office calls professionally Handle WhatsApp Business messages & client inquiries Draft and send emails to clients, suppliers & consultants Schedule meetings and maintain the MD's calendar Follow up on pending tasks without reminders
________________________________________

2. Invoicing & Basic Accounts

Create invoices, quotations, delivery notes Maintain purchase/sales records Help accounts team with payment follow-ups Update client/vendor ledgers in Excel or Zoho Books
________________________________________

3. Document Control (Very Important)

Properly name, save, and organize project files Maintain POs, DOs, agreements, and drawings Track project documentation between India-Malawi-UAE teams Maintain digital folder structures for NTI & Nestile Ensure all documents are up-to-date, accurate, and accessible
________________________________________

4. Admin & HR Support

Maintain staff attendance, leave, and site movement details Prepare data for monthly payroll Draft offer letters, appointment letters, NDAs Coordinate onboarding for new staff Handle office supplies, courier, and basic maintenance Track travel booking, visa, passport, and ticket details for staff
________________________________________

5. Coordination

Coordinate with MD, project managers, suppliers & distributors Maintain and update client/architect/vendor database Follow-up with architects, contractors, and prospects when required Organize site photos/videos from WhatsApp groups into folders
________________________________________

Required Skills

Excellent communication in English (Fluent), Malayalam (Fluent), Hindi (Basics). Strong command of MS Office (Word, Excel, Sheets) Good email drafting skills Fast learner with strong multitasking ability Ability to work independently with high responsibility Strong ownership and accountability Ability to maintain confidentiality at all times
Bonus Skills (Not mandatory but preferred):

Zoho Books / Tally HR/Admin experience Document control experience Knowledge of construction/building materials
Software Knowledge (or willing to learn)

Google Drive / Sheets Excel Gmail / Outlook WhatsApp Business CRM tools
________________________________________

Personality Traits We Want

Smart, presentable, and well-spoken Responsible and trustworthy Good memory and follow-up culture Can handle pressure and deadlines Confident decision-maker
________________________________________

Salary

?12,000 - ?25,000 per month

(based on skills & experience)

Performance bonus after 12 months Probation period - 3 Months
________________________________________

Work Schedule

Monday to Saturday

9:00 AM - 6:00 PM

Location: Kochi

________________________________________

Reporting To

Managing Director/Operations Head

________________________________________

Career Growth

Admin ? Senior Admin ? Office Manager ? Operations Coordinator

________________________________________

How to Apply

Please apply with:

1. Updated resume

2. Recent photograph

3. A short note on why you are suitable for this role

Job Types: Full-time, Fresher

Pay: ?12,000.00 - ?25,000.00 per month

Benefits:

Cell phone reimbursement Internet reimbursement
Education:

Bachelor's (Required)
Experience:

Office management: 2 years (Preferred)
Language:

English (Required) Malayalam (Required) Hindi (Preferred)
Location:

Ernakulam, Kerala (Required)
Work Location: In person