We are seeking a highly organized, professional, and proactive Office Administrator & HR Assistant to be the welcoming face and organizational backbone of our office. This dual-role position is responsible for managing the front desk and administrative operations while providing essential support to the Human Resources department. The ideal candidate is an excellent communicator, highly discreet, and thrives in a fast-paced environment
Key Responsibilities
1. Front Desk & Office Administration
Reception Management:
Serve as the primary point of contact; greet and welcome guests and clients, manage incoming calls, and direct inquiries to the appropriate personnel.
Mail & Shipments:
Handle incoming/outgoing mail, packages, and deliveries; coordinate courier services.
Office Maintenance:
Manage office supplies inventory, coordinate with vendors (e.g., cleaning, utilities), and ensure common areas and meeting rooms are tidy and presentable.
Scheduling & Logistics:
Manage company calendars, schedule internal and external meetings, and assist with travel arrangements as needed.
Document Management:
Maintain physical and electronic filing systems for administrative documents, ensuring data security and organization.
2. HR & Employee Support
Onboarding/Offboarding Support:
Assist the Manager with new hire paperwork, file creation, preparing welcome packets, and coordinating IT setup for new employees.
Record Keeping:
Maintain accurate and confidential employee files and HR databases (electronic and physical).
Policy Support:
Assist in communicating and distributing company-wide announcements, policies, and procedural updates.
Recruitment Coordination:
Schedule interviews, coordinate candidate communications, and manage the flow of applications.
Employee Relations:
Act as a resource for general employee questions, escalating complex issues to the Manager.
Event Planning:
Assist in planning and coordinating internal employee events, meetings, and team-building activities.
Qualifications & Skills
Experience:
Proven experience in an Administrative, Front Desk, or HR Assistant role.
Education:
Bachelor's degree preferred
Technical Proficiency:
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook
Communication:
Exceptional written and verbal communication skills.
Professionalism:
A high degree of discretion, professionalism, and confidentiality is
mandatory
for handling sensitive HR information.
Organizational Skills:
Excellent multi-tasking and time-management skills with the ability to prioritize tasks effectively. Interested candidates can either apply online or directly walk in with their latest resume