Job Description

Job Title:

Administrator

Qualifications & Experience

Bachelor's degree (Master's degree preferred) in Management, Education, or related field

Minimum 5+ years of relevant experience

in administration within educational institutions

Location:

Adalaj, Gandhinagar, Gujarat

Employment Type:

Full-Time

Department:

Administration

Reporting To:

Vice President / Principal and Management Committee

Job Summary:

We are seeking an experienced and proactive

Administrator

to oversee and manage administrative operations across our educational institutions, including

International School, University, MBA College, and Pharmacy College

. The role requires strong leadership, regulatory knowledge, coordination skills, and the ability to ensure smooth day-to-day functioning in line with academic and statutory requirements.

Key Responsibilities:

Administrative Operations

Oversee day-to-day administrative activities of the institutions Ensure smooth coordination between academic departments, HR, finance, and facilities Develop, implement, and monitor administrative policies and procedures Maintain institutional discipline, compliance, and operational efficiency

Regulatory & Compliance Management

Ensure compliance with statutory, regulatory, and accreditation requirements Coordinate with government bodies, universities, councils, and regulatory authorities Support audits, inspections, accreditations, and affiliations (NAAC, AICTE, PCI, UGC, CBSE/IB/IGCSE, as applicable) Maintain records, documentation, and statutory registers

Infrastructure & Facility Management

Manage campus infrastructure, housekeeping, security, transport, and maintenance Coordinate vendor management and service contracts Ensure safety, hygiene, and compliance with campus norms

Admissions & Student Support

Support admissions processes and ensure administrative readiness Handle student administration, grievances, and parent coordination Ensure smooth conduct of examinations, events, and academic schedules

Staff Coordination & Supervision

Supervise non-teaching staff and outsourced manpower Monitor attendance, duty allocation, and performance Coordinate with HR for recruitment, onboarding, and disciplinary matters

Financial & Asset Administration

Monitor administrative budgets and cost controls Oversee procurement, inventory, and asset management Ensure proper documentation and approvals for expenses

Required Skills & Competencies

Strong knowledge of educational administration and compliance Excellent coordination, communication, and leadership skills Ability to handle multiple institutions and stakeholders Proficiency in MS Office and ERP/education management systems Problem-solving and decision-making abilities

Thanks & Regards

Vikas Solanki - HR Manager

0091 - 9714139447

hr@swarrnim.com

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹40,000.00 per month

Work Location: In person