Job Description

Responsibilities:

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Administrative Support:

Provide administrative assistance to various departments, including data entry, filing, and document preparation. Coordinate and schedule appointments, meetings, and conference rooms and update them in the calendar. Assist in travel arrangements and accommodation bookings. Plan in-house or external events like group events, celebrations and conferences.

Accounts Support

Handle Purchase Orders (POs), vendor invoice tracking, and payment follow-ups. Assist with bookkeeping tasks and basic accounting entries. Maintain petty cash records and coordinate with the CA for monthly closures.

Front Desk Operations:

First point of contact for visitors and vendors, including managing building access. Manage incoming calls, directing them to the appropriate individuals or departments. Managing day-to-day activities in the office.

Communication:

Handle internal and external communications, including emails, phone calls, and inquiries. Distribute information to the relevant parties in a timely manner.

Office Supplies and Equipment:

Monitor and replenish office supplies as needed. Coordinate maintenance and repair of office equipment.

Record Keeping:

Maintain accurate records of office expenses, incoming and outgoing mails, and other relevant documentation. Assist in preparing reports and presentations as required.

HR Support:

Manage end-to-end recruitment, including sourcing, screening, interviewing, and onboarding, utilizing various recruitment channels and job portals. * Process payroll accurately and on time using Keka HRMS, ensuring compliance with statutory requirements (PF, ESI, TDS, etc.).