Job Description

We are a professional architectural firm based in Cochin, executing pan-India residential, commercial, and hospitality projects. The firm operates with a compact, process-driven team and follows structured systems for design delivery, client coordination, and billing.

Key Responsibilities

Office Administration

Manage daily office administration and internal coordination Maintain project files, records, and documentation Ensure smooth office operations and workflow discipline
Attendance & Basic HR

Manage staff attendance, leave records, and schedules Handle basic HR coordination for a team of fewer than 10 staff Prepare attendance summaries and internal reports
Client Communication

Draft and send professional emails to clients regarding: Project schedules and timelines Payment milestones and reminders Meeting confirmations and follow-ups Maintain structured communication logs
Payment Follow-ups & Issue Coordination

Follow up on outstanding payments as per agreed schedules Coordinate with internal architectural team to address client queries Track payment status and escalate delays to management when required
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Eligibility & Requirements

Degree in Management, Accountancy, or Architecture Previous experience in an architectural firm is mandatory 2-5 years of experience in office administration / coordination roles Strong written and verbal communication skills (English mandatory) Proficiency in MS Office / Google Workspace High level of organisation, accuracy, and follow-up discipline
Languages:

English (mandatory), Malayalam/Hindi preferred

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Reporting To:

Principal Architect / Management

Job Type: Full-time

Pay: ?20,000.00 - ?30,000.00 per month

Experience:

Administration: 1 year (Required)
Language:

English (Required)
Shift availability:

Day Shift (Required)
Work Location: In person