Job Description

Specific Tasks:

Greeting Visitors:

Welcoming guests and directing them to the appropriate personnel.

Answering Phones:

Managing incoming calls and directing them to the appropriate individuals.

Managing Correspondence:

Handling mail, emails, and other forms of communication.

Preparing Documents:

Typing letters, reports, and other documents.

Organizing Files:

Maintaining both paper and electronic filing systems.

Coordinating Meetings:

Scheduling meeting rooms and preparing necessary materials.

Travel Arrangements:

Booking flights, accommodations, and transportation for staff.

Supervising Staff:

Overseeing administrative staff and ensuring smooth office operations.

Maintaining Office Equipment:

Ensuring office equipment is in good working order and coordinating repairs when needed.

Assisting with Events:

Helping to organize and coordinate company events.

Budgeting and Invoicing:

Assisting with budget preparation and invoicing.

Data Entry:

Maintaining accurate records and updating databases.

Key Skills:

Organizational Skills:

Essential for managing multiple tasks and priorities.

Communication Skills:

Strong written and verbal communication skills are crucial.

Interpersonal Skills:

Ability to interact effectively with colleagues, clients, and vendors.

Time Management:

Effectively managing time and prioritizing tasks.

Problem-Solving Skills:

Ability to identify and resolve issues quickly.

Attention to Detail:

Accuracy and attention to detail are vital for many administrative tasks.

Proficiency with Technology:

Familiarity with office software, email, and other relevant technology.

Customer Service Skills:

Providing excellent service to internal and external stakeholders.

Job Type: Full-time

Pay: ?10,677.78 - ?26,211.93 per month

Schedule:

Day shift
Supplemental Pay:

Commission pay Performance bonus Yearly bonus
Work Location: In person

Expected Start Date: 18/07/2025