Job Description

The Office Assistant will be responsible for providing administrative and clerical support to ensure the efficient operation of the office. This role requires a proactive, organized, and detail-oriented individual who can manage multiple tasks in a fast-paced environment. The ideal candidate will be a strong communicator, proficient in basic office software, and able to work independently as well as part of a team.

Key Responsibilities:

Administrative Support:

Perform general clerical duties, including photocopying, scanning, faxing, and mailing. Maintain organized filing systems (physical and digital) for documents such as invoices, purchase orders, employee records, and production reports. Prepare and modify documents including correspondence, reports, drafts, memos, and emails. Schedule and confirm appointments and meetings. Assist in preparing presentations and other reports as required.

Communication & Reception:

Answer and direct phone calls in a professional and courteous manner. Welcome and assist visitors, clients, and vendors. Manage incoming and outgoing mail and deliveries. Draft and send out routine communications as directed.

Data Entry & Record Keeping:

Accurately enter data into spreadsheets and company software (e.g., inventory, production, sales data). Maintain and update databases and contact lists. Assist with basic bookkeeping tasks such as tracking expenses and reconciling petty cash.

Office Management:

Monitor and maintain office supplies inventory; place orders when necessary. Ensure the office area is clean and tidy. Coordinate with vendors for office equipment maintenance and repairs. Assist in organizing company events or meetings.

Support to Manufacturing Operations (as needed):

Assist with basic documentation related to production orders, dispatch, and quality control. Support the factory manager or production team with administrative tasks. Help in coordinating logistics for raw material procurement or finished goods dispatch.

Other Duties:

Perform ad-hoc administrative tasks as assigned by management. Maintain confidentiality of company information.

Qualifications:

Education:

High school diploma or equivalent required; Bachelor's degree in Business Administration, Commerce, or a related field preferred.

Experience:

1-2 years of proven experience as an office assistant, administrative assistant, or in a similar role, preferably within a manufacturing or industrial setting.

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skills in English and Hindi (knowledge of Rajasthani dialects is a plus). Strong organizational and time management skills with the ability to prioritize tasks. Attention to detail and problem-solving skills. Ability to work independently with minimal supervision and as part of a team. Familiarity with basic office equipment (printers, scanners, fax machines). Basic understanding of bookkeeping principles is a plus.

Personal Attributes:

Reliable, punctual, and highly responsible. Proactive and adaptable. Professional demeanor and strong interpersonal skills.

Working Conditions:

Primarily an office-based role, but may require occasional interaction with the manufacturing floor.
Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?30,000.00 per month

Schedule:

Day shift
Supplemental Pay:

Performance bonus
Experience:

Office management: 2 years (Required)
Location:

Bhiwadi, Rajasthan (Required)
Work Location: In person