Job Description

Job Summary

The Office Administrator will be responsible for ensuring smooth day-to-day operations of the office by handling administrative tasks, filing, procurement, and documentation. The role requires strong organizational skills, attention to detail, and the ability to liaise with government departments, utility providers, and internal teams. The administrator will serve as the backbone of office operations, supporting management, maintaining compliance, and ensuring efficiency in documentation and administrative workflows.

Key Responsibilities

1. Day-to-Day Office Operations

Oversee and manage daily office activities to ensure smooth functioning. Coordinate with staff across departments to support operational needs. Maintain office supplies inventory and place orders for procurement when required. Supervise housekeeping, facility upkeep, and vendor management.
2. Filing and Documentation

Maintain accurate filing systems (both digital and physical) for office records. Handle personal and office-related documentation including contracts, agreements, and employee files. Prepare, review, and organize insurance documents, ensuring timely renewals and compliance. Ensure proper record-keeping of bills, receipts, purchase orders, and invoices.
3. Procurement and Vendor Coordination

Identify vendors, request quotations, and manage procurement for office requirements. Negotiate with vendors for best pricing, quality, and timely delivery.
Track purchase orders, payments, and maintain procurement records.

4. Government & External Liaison
Handle correspondence and follow-ups with YEIDA, Electricity Board, Legal offices, and other government authorities.

Manage applications, approvals, bill payments, and compliance documentation with relevant departments. Ensure all statutory and compliance-related administrative tasks are completed on time.
5. Insurance & Compliance

Manage office and employee insurance policies - issuance, renewals, and claims. Ensure company compliance with applicable legal and statutory requirements.
Keep management updated on deadlines for licenses, permits, and renewals

6. Software & Reporting
Prepare regular reports for administrative activities, procurement, and documentation.

Maintain and update records using MS Word and Excel efficiently.

Support management with data entry, report generation, and presentations as needed.

Requirements

Education: Graduate in Business Administration, Commerce, or related field. Additional certification in office administration or legal compliance is a plus.

Experience: 2-5 years of proven experience in office administration, filing, or government office liaison.

Technical Skills:

Proficiency in MS Word, Excel, and basic office software.

Ability to manage digital filing systems and documentation.

Knowledge:

Familiarity with government departments (YEIDA, electricity board, legal offices, municipal authorities, etc.).

Understanding of insurance processes, procurement cycles, and compliance requirements.

Soft Skills:

Strong organizational and multitasking ability.

Excellent written and verbal communication in Hindi and English.

Negotiation and coordination skills for vendor and government dealings.

High level of confidentiality, reliability, and attention to detail.

Job Types: Full-time, Part-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person