Job Description

The Office Administrator in an educational institution ensures smooth day-to-day operations, supports faculty and students, and manages academic and administrative processes such as admissions, records, and correspondence.

Key Responsibilities:

Admissions & Enrollment

Handle inquiries from prospective students and parents (in-person, phone, email). Provide course/program details, admission criteria, and fee structure. Distribute and process application forms. Coordinate entrance tests, interviews, or counseling sessions (if applicable). Maintain admission registers and digital databases.

Academic Records Management

Maintain accurate student records (personal details, academic history, attendance). Ensure timely updates in the Student Information System (SIS).

Office Administration

Draft and issue letters, circulars, and notices. Schedule meetings, parent-teacher interactions, and events. Manage incoming/outgoing correspondence.

Financial Coordination

Assist in fee collection, issuing receipts, and updating ledgers. Prepare fee-related reports for management.

Communication & Support

Act as a point of contact between management, faculty, students, and parents. Handle complaints, requests, and feedback.

Compliance & Reporting

Maintain compliance with educational board/university requirements. Prepare periodic reports for management.

Admission Process - Education Institute

Here's a standard flow for

school/college admission

:

Step 1 - Inquiry & Information

Collect basic details of the inquirer. Provide prospectus, course brochures, and fee structure. Explain eligibility criteria, important dates, and required documents.

Step 2 - Application Form Submission

Issue application form (physical or online). Accept completed forms with necessary documents: Birth certificate / ID proof Previous academic records Transfer/migration certificate (if applicable) Passport-size photographs

Step 3 - Screening Process

Verify documents. Schedule entrance tests, interviews, or counseling sessions (if applicable). Forward results to the admission committee.

Step 4 - Selection & Offer Letter

Prepare a list of selected candidates. Issue provisional admission letters. Inform about fee payment deadline.

Step 5 - Fee Payment & Confirmation

Collect admission/tuition fees. Issue receipts. Update student database with enrolled candidate details.

Step 6 - Orientation & Enrollment

Provide timetable, ID cards, and student handbook. Conduct orientation for students/parents. Officially mark the student as "Enrolled" in records.
Job Type: Full-time

Pay: ₹8,450.86 - ₹28,179.52 per month

Work Location: In person