Job Description

Department: Administration & Operations
Reports To: Admin Manager / HR / Operations Head
Employment Type: Full-Time
Job Purpose
To support smooth day-to-day office operations by handling office opening and closing, cleanliness, pantry support, classroom readiness, document handling, asset coordination, vendor assistance, and general administrative tasks.
Key Responsibilities
Office Opening & Closing

• Open the office premises as per schedule.
• Switch ON/OFF lights, fans, ACs, projectors, and electrical equipment.
• Close the office after working hours and lock all doors, cabins, classrooms, and entry/exit points.
• Ensure the office premises are secured before leaving.

Office Maintenance & Cleanliness

• Maintain cleanliness of office premises, workstations, meeting rooms, pantry, and washrooms.
• Ensure regular dusting, mopping, waste disposal, and basic upkeep.
• Monitor cleanliness throughout the day and coordinate corrective action when required.
• Coordinate and support housekeeping / maids for daily cleaning tasks.

Pantry & Refreshment Support

• Prepare and serve tea, coffee, water, and refreshments to staff and visitors.
• Keep pantry clean, stocked, and hygienic.
• Manage pantry supplies and inform Admin in advance for refills.

Office Support & Errands

• Assist in photocopying, scanning, printing, filing, and document movement.
• Deliver files, parcels, and office materials within or outside the office when required.
• Support office events, meetings, and training sessions with logistics and setup.

Classroom & Infrastructure Support

• Ensure chairs are arranged properly and aligned in classrooms and meeting rooms.
• Assist in setup and reset of classrooms before and after sessions.
• Support projector setup and coordinate repairs when required.
• Report chair wear & tear and classroom infrastructure issues.

Asset & Material Handling

• Handle office furniture, stationery, laptops, and basic equipment with care.
• Assist in setting up desks, chairs, and meeting rooms.
• Support laptop and equipment repairs through coordination with vendors.
• Assist Admin in maintaining basic asset and inventory tracking records.

Vendor & Maintenance Coordination

• Assist in coordinating with vendors for:
• AC servicing and maintenance
• Electrical and infrastructure repairs
• Furniture and equipment repairs
• Support tracking of vendor visits, service work, and submissions.

Parking Area & Sticker Management

• Assist in managing office parking areas.
• Guide employees, visitors, and guests to designated parking spaces.
• Support distribution and monitoring of parking stickers.

Cheque, Banking & Documentation Support

• Assist Admin / Accounts team with cheque deposits.
• Support bank visits when instructed.
• Assist with submission of vendor bills, service reports, and operational documents.

Visitor, Guest & Investor Support

• Greet visitors politely and guide them to the concerned department or meeting room.
• Assist Admin team during investor or guest visits with seating and basic arrangements.

General Office Support

• Follow instructions provided by Admin / HR for daily office operations.
• Maintain a courteous, helpful, and professional approach while performing duties.

Eligibility Criteria

• Minimum Qualification: 8th / 10th Pass
• Prior experience in office support, facilities, or housekeeping coordination preferred
• Basic computer knowledge (MS Word, Excel, email, scanning & printing)
• Ability to use photocopier, scanner, and basic office equipment
• Physically fit to perform daily operational tasks

Required Skills

• Punctual and responsible
• Basic communication skills
• Ability to follow instructions
• Cooperative and service-oriented attitude

Working Hours

• As per company working hours
• Flexibility during events or maintenance activities (if required)

Skills Required