The Office Administrator plays a key role in ensuring the efficient operation of the office. This position involves a variety of administrative tasks, including managing communications, organizing files, and supporting staff in daily activities. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask effectively.
Key Responsibilities:
Manage office supplies and inventory, placing orders as necessary.
Answer and direct phone calls, taking messages as needed.
Schedule and coordinate meetings, appointments.
Prepare and distribute internal communications, memos, and reports.
Maintain filing systems, both electronic and physical.
Assist with onboarding new employees, including training and orientation.
Support accounting and finance tasks, such as invoicing and expense tracking.
Coordinate office maintenance and liaise with vendors and service providers.
Assist in the preparation of presentations and reports.
Perform other administrative duties as assigned.
Qualifications:
Diploma or equivalent; associate's or bachelor's degree preferred.
Proven experience as an office administrator or similar role.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Ability to work independently and as part of a team.
Attention to detail and problem-solving skills.
Working Conditions:
Mon to Fri- 09:30 to 05:30 pm.
Sat: 04:30 pm.
CANDIDATES FROM TRIVANDRUM MAY APPLY.