Job Description

Recruitment:

Office Admin Executive

Job description

:

The Office Admin Executive will be responsible for ensuring the smooth and efficient day-to-day operation of our office. This role involves a wide range of administrative and clerical tasks, providing essential support to the team and maintaining a productive and welcoming office environment. The ideal candidate will be highly organized, detail-oriented, proactive, and possess excellent communication and interpersonal skills.

Key Responsibilities:

Office Management:

Oversee the general upkeep and organization of the office space, ensuring a clean, tidy, and functional environment.

Front Desk Operations:

Manage the reception area, greet visitors, answer and direct phone calls, and handle incoming and outgoing mail and deliveries.

Administrative Support:

Provide comprehensive administrative and clerical support to the team, including scheduling meetings, managing calendars, preparing correspondence, and organizing documents.

Supply Management:

Monitor and maintain office supplies, placing orders when necessary and ensuring adequate stock levels.

Equipment Maintenance:

Coordinate with vendors for the maintenance and repair of office equipment (e.g., printers, copiers).

Meeting Coordination:

Schedule and coordinate meetings, including booking meeting rooms, preparing agendas, and taking minutes as required.

Travel Arrangements:

Assist with travel arrangements for employees, including booking flights, accommodations, and transportation.

Data Entry and Record Keeping:

Maintain accurate and organized electronic and physical records and files.

Invoice Processing and Expense Tracking:

Assist with processing invoices, tracking expenses, and preparing expense reports.

Liaison with Vendors and Service Providers:

Communicate with external vendors and service providers for various office-related needs.

Facility Management Support:

Assist with basic facility management tasks, such as coordinating with building management for maintenance or repairs.

Event Coordination:

Assist with the planning and execution of office events and meetings.

Maintaining Confidentiality:

Handle sensitive information with discretion and maintain confidentiality.

Ad-hoc Administrative Tasks:

Perform other administrative and clerical duties as assigned to support the team and ensure efficient office operations.

Qualifications and Experience:

1+ years of experience in an office administration role. Proven ability to manage a wide range of administrative and clerical tasks. Excellent organizational and time management skills, with a strong attention to detail. Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Strong interpersonal skills and a professional demeanor. Ability to work independently and as part of a team. Proactive and resourceful with a problem-solving attitude. Ability to prioritize tasks and manage multiple deadlines. High school diploma or equivalent required; associate's or bachelor's degree preferred.

Key Skills:

Office Management Administrative Support Communication Skills (written and verbal) Organization and Time Management Attention to Detail Problem-Solving Interpersonal Skills Microsoft Office Suite Proficiency Record Keeping Customer Service
Job Type: Full-time

Pay: ?15,000.00 - ?30,000.00 per month

Application Question(s):

What is your Current monthly CTC? What is your Expected monthly CTC? If selected, How soon can you join?
Work Location: In person