Job Description

About the Role

We are seeking a proactive and experienced Office Admin Executive to manage daily
office operations, front desk responsibilities, travel coordination, and employee
engagement. You will play a key role in ensuring a professional, organized, and
welcoming workplace environment, while supporting various administrative
functions and internal teams.

Key Responsibilities

Front Office & Visitor ManagementGreet and manage all visitors, ensuring proper documentation and hospitality. Maintain accurate records of visitors, employee movement logs, material

registers, and courier dispatch/receipts.Handle front desk inquiries, calls, and general reception duties.

Housekeeping & Facility ManagementSupervise housekeeping staff and ensure hygiene standards across the

premises.Manage office pantry and ensure stock of essential supplies including

beverages, stationery, and hygiene /medical products.Oversee maintenance of office assets (ACs, printers, coffee machines, etc.)

and coordinate with service vendors.

Vendor & Building CoordinationAct as the point of contact between Econz and HM the facility vendors Manage access cards, facility issues, parking allocation, and general

building-related support.Maintain relationships with office vendors and oversee contracts, renewals,

and service quality.

Travel Desk ManagementCoordinate domestic and international travel including bookings, visas,

accommodations, and itineraries.Internal cab/taxi arrangements for leadership when required Maintain travel records, manage travel budgets, and process approvals and

reimbursements.Assist senior leadership with last-minute changes or high-priority travel

needs.

Employee Engagement & Event SupportCollaborate with HR to organize in-house celebrations, offsites, and

engagement activities.Manage event logistics including venue bookings, vendor coordination, and

on-ground execution.

Administrative OperationsMaintain and reconcile petty cash and administrative expense records. Manage office inventory and procure supplies efficiently, keeping track of

usage and consumption.Maintain digital admin records and improve internal processes using tools like

Google Sheets or Forms.

Reporting & ComplianceAssist in preparing monthly administrative expense reports and support

budgeting for office operations.Ensure workplace compliance with safety, cleanliness, and facility standards. Support internal audits and documentation needs related to administration.

Who We're Looking For

Graduate / Diploma in any discipline. 3-5 years of experience in office administration, facilities, or admin support

roles.Excellent communication and interpersonal skills; confident dealing with

internal and external stakeholders.Strong multitasking and organizational abilities. Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and

digital admin tools.Detail-oriented, proactive, and able to manage operations independently. Experience handling vendors, events, or facility coordination is a plus.


Join us and contribute to a workplace that values collaboration, growth, and
innovation.