to manage and streamline our day-to-day administrative operations. This role is critical in ensuring smooth functioning across finance coordination, vendor management, front office, inventory, and asset tracking. You will be the backbone of our office operations and serve as the first point of contact for both internal teams and external partners. The ideal candidate is detail-oriented, a strong communicator, and thrives in a dynamic, high-tech environment.
Key Responsibilities:
1. Expense Tracking & Reporting
? Record, categorize, and monitor day-to-day office expenses and petty cash usage.
? Work closely with Finance to ensure timely processing of invoices and reimbursements.
? Maintain expense logs with supporting documentation for audits and reporting.
2. Asset Management
? Maintain a detailed asset register including issuance, recovery, and transfer of company assets (laptops, peripherals, furniture).
? Coordinate with IT/Procurement for asset tagging, AMC tracking, and lifecycle documentation.
? Conduct quarterly physical audits of assets.
3. Vendor & Supplier Management
? Liaise with vendors for office supplies, housekeeping, maintenance, courier, security, etc.
? Ensure timely delivery and quality of goods/services.
? Maintain supplier database, rate cards, and contract documentation.
? Coordinate with Accounts for timely vendor payments.
4. Office Administration
? Oversee overall administrative support including housekeeping, facility upkeep, office supplies, and maintenance requests.