Job Description

Job Title:

Transportation Office Accountant (with Field Responsibilities)

Location:

Panipat

Job Type:

Full-Time

Reports To:

Operations Manager / Finance Manager

Job Summary:

The Transportation Office Accountant is responsible for managing financial records, billing, and expense tracking for transportation operations. This role includes both

office-based accounting duties

and

field visits

to verify transactions, audit transport documents, and coordinate with drivers, vendors, and clients to ensure smooth financial operations.

Key Responsibilities:Office Duties:

Prepare and maintain

daily financial records

, invoices, and receipts for transportation transactions. Manage

accounts payable and receivable

, ensuring timely payments to vendors and collection from clients. Reconcile

bank statements, fuel expenses, and trip reports

with accounting records. Prepare

billing statements

for each party and track pending payments. Maintain and update

transport ledgers, fuel logs, and driver allowance sheets

. Support in

monthly financial reporting, GST filing, and expense forecasting

. Work closely with the Operations and Dispatch teams to ensure cost accuracy for each trip.

Field Duties:

Visit transport sites, loading/unloading points, or client locations to

verify delivery documents

and cross-check billing details. Conduct

spot audits

of vehicle expenses, fuel slips, and driver logs. Assist in

cash handling and expense reimbursement

during field operations. Coordinate with drivers and vendors to resolve any

discrepancies in payments or receipts

. Monitor

vehicle trips and kilometre logs

for cost efficiency and compliance.

Skills and Qualifications:

Diploma or Bachelor's degree in

Accounting, Commerce, or Business Administration

. 1-3 years of experience in

transportation, logistics, or fleet accounting

preferred. Strong knowledge of

MS Excel

and accounting software (e.g., Tally, QuickBooks, or Zoho Books). Excellent attention to detail and organizational skills. Ability to travel for

field audits and verification visits

. Strong communication and problem-solving skills.

Work Environment:

Office Work:

70% (Accounting, billing, and documentation)

Field Work:

30% (Trip verification, audits, and client/vendor visits) Occasional travel to branch offices, warehouses, or client sites as required.

Salary Range:

[Add as per company policy]

Job Type: Permanent

Pay: ₹8,579.58 - ₹15,000.00 per month

Work Location: In person